Position Summary:

Reporting to the Payroll Supervisor, the Payroll Specialist is responsible for the accurate and timely execution of the full payroll cycle within Vallen. The payroll specialist is required to ensure that Vallen Canada remains in compliance within all the provinces where we operate. Working knowledge of payroll legislation across various Canadian provinces is considered an asset.

Essential Job Duties and Responsibilities:

Administers & processes bi-weekly payroll to include, but not limited to: loading & auditing hours, processing and paying monthly incentives and commissions, calculating checks, expenses, allowances or other special pay scenarios.\nMaintains and updates time systems.\nPrepare year-end employee tax slips and/or forms and submitting government filings to meet deadlines (e.g.: T4s & T2200s).\nADP Workforce Now Reporting.\nAssist with areas of improvement within the payroll process.\nReview associate records with supporting documentation for new hires, current associates and terminated associates.\nPrepares manual checks on an as-needed basis.\nFacilitates off cycle payrolls for special payments such as Bonus.\nEnsures accurate and timely processing of payroll updates including new hires, terminations, leave of absences and pay rate changes.\nEstablishes efficient and effective payroll and benefit processing while adhering to standardization.\nGovernment Annual Returns for example:

BC EHT, ON EHT

etc.\nProcess and reconcile remittances such as source deductions and RRSPs/DPSPs/TFSAs.\nMaintain records of all vacation entitlements and usage, outstanding lieu time and sick days taken within the payroll system.\nCollaborates and works cross functionally with other HR team members and departments.\nPerforms other duties as assigned.

Job Qualifications:

Bachelor's degree preferred in a related field (e.g., Accounting, Business Administration, Human Resources, etc.) coupled with a minimum of 3-5 years of experience in a Payroll/HR Shared Services environment.

Relevant experience should include:

3+ years of experience with payroll and time software systems, specifically ADP Workforce Now.\nProficient in Microsoft Office and Adobe Acrobat with advanced Excel skills.\nHigh degree of professionalism, integrity, and demonstrated ability to uphold confidentiality and work with sensitive job and pay-related data.\nAbility to meet deadlines, multitask and coordinate efficiently with various resources.\nMust have a natural customer service orientation with keen attention to detail and accuracy\nDemonstrated ability to resolve moderately complex issues.\nComfortable with heady data entry while ensuring a high accuracy rate.\nUses initiative and self-direction and applies knowledge and sound judgement to effectively resolve issues.\nExperience within a complex payroll environment of 400+ employees.\nCurrent Canadian Payroll Association certification (PCP or CPM) or equivalent work experience preferred. 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