Administrative & Payroll Specialist

Administrative & Payroll Specialist Fargo, ND Job Details Full-time 5 days ago Benefits Health insurance Dental insurance 401(k) Paid time off Employee assistance program Vision insurance 401(k) matching Life insurance Qualifications Meeting minutes Record keeping Computer operation Report writing Financial data reconciliation Payroll tax Handling wage garnishments Expense management Computer literacy QuickBooks Payroll Greeting customers Regulatory compliance Filing State tax Administrative experience Transcription Attention to detail Task prioritization Financial record maintenance Computer skills Financial regulatory compliance Clerical experience Appointment scheduling Data validation Phone call management Communication skills Editing Entry level Payroll record maintenance Travel planning Full Job Description Job Summary We are seeking a dynamic and detail-oriented Administrative & Payroll Specialist to join our team. In this vital role, you will provide general office and reception support for smooth operational workflows while ensuring financial and payroll transactions are accurate and comply with regulations.

Responsibilities Communication Hub:

Answering, screening, and forwarding incoming calls, emails and correspondence

Front Desk Management:

Greetings visitors warmly and directing them to the appropriate person

Administrative Support:

Scheduling appointments, managing calendars, arranging travel, filing documents, updating records and managing office supplies

Payroll Processing:

Calculate and process hourly wages, salaries, bonuses, and overtime for weekly payroll cycle

Data Maintenance:

Ensures the processing of new hires and updates payroll records in the payroll system

Compliance:

Ensure compliance with federal, state, and local payroll tax regulations, including 941 filings and garnishments

Reporting & Auditing:

Reconcile payroll prior to transmission and prepare reports

Financial Support:

Assisting with bookkeeping, processing expense reports, reconciling invoices

Document Preparation:

Drafting and editing memos, letters, invoices, and reports; transcribing meeting minutes and preparing presentation materials Qualifications Proven experience in a similar role. Excellent computer skills. Must be able to organize own work, set priorities and meet critical deadlines. Ability to multitask while managing a busy workload. Ability to complete assigned tasks within given deadlines. Ability to work at a sustained pace and produce quality work. Ability to review and verify accuracy of data. Effective communication skills combined with a detail-oriented approach to ensure compliance and accuracy across all tasks. Join us in a role that combines technical expertise with meaningful impact! We're dedicated to fostering an inclusive environment where your skills can thrive while supporting our organization's mission of integrity and excellence in financial stewardship.

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person