Coordinator of Payroll

We are looking for a detail-oriented Coordinator of Payroll to support accurate and compliant payroll operations for a college environment in Crystal Lake, Illinois. This is a Contract position responsible for managing bi-weekly payroll activities, maintaining strong financial controls, and ensuring adherence to applicable tax and regulatory requirements. The ideal candidate brings hands-on experience with full-cycle payroll, multi-state payroll administration, and payroll systems such as ADP Workforce Now.

Responsibilities:

• Manage end-to-end bi-weekly payroll processing for employees, ensuring earnings, deductions, taxes, and direct deposit transactions are completed correctly and on schedule
• Review and complete payroll corrections such as retroactive payments, manual checks, voided payments, reissued checks, gross-up calculations, and deposit reversals as needed
• Set up and maintain payroll earning and deduction codes for items including benefits, retirement contributions, garnishments, deferred compensation, and union-related withholdings
• Oversee payroll schedules, key processing dates, and submission deadlines to keep payroll operations running smoothly and on time
• Prepare, reconcile, and submit required payroll tax filings, unemployment reports, workers' compensation reporting, and year-end documents including W-2s
• Monitor payroll practices for compliance with federal and state regulations, retirement plan rules, and other statutory requirements affecting employee pay
• Administer wage garnishments and other required or voluntary deductions while confirming accurate calculation, withholding, and remittance
• Maintain payroll-related tax and unemployment accounts for employees working in multiple states, including remote work jurisdictions where registration is required
• Reconcile payroll-related general ledger accounts, support reporting activities, and uphold documentation retention standards in line with regulatory guidelines