HR & Payroll Coordinator (Hybrid)

Job Purpose:

The Human Resources / Payroll Coordinator is a key member of our team, ensuring smooth HR and payroll operations while supporting both employees and leadership. This role manages essential administrative and HR functions, including payroll processing, employee recruitment, employee onboarding, benefits coordination, and internal communications. A true hospitality professional, the coordinator combines efficiency, attention to detail, and discretion with warmth and professionalism, embodying the values of Main Street Hospitality in every interaction.

Essential Duties and Responsibilities:

Human Resources Operations ?Serve as the primary point of contact for employee questions regarding recruitment, onboarding, payroll, benefits, policies, and HR procedures. ?Coordinate onboarding and offboarding processes, including orientation schedules, document collection, and system access. ?Maintain organized employee records—both digital and physical—in compliance with company policies and legal requirements. ?Assist in drafting and distributing HR communications, notices, and policy updates. ?Support recruitment efforts by posting job openings, coordinating interviews, and managing candidate communications. Payroll & Benefits Administration ?Process payroll accurately and on time, ensuring compliance with company policies and applicable laws. Act as point of contact for employee inquiries regarding pay checks, time off accruals, and benefits. Ensure employees follow proper timekeeping procedures. ?Support benefits administration, including enrollment, changes, and employee inquiries. Assist with quarter and year-end reporting, tax notices, and other compliance-related payroll notices.

Education & Experience:

?Minimum of 2 years' experience in HR, payroll, or administrative roles. ?Strong organizational, communication, and time-management skills. ?Proficiency with Microsoft Office Suite, and payroll/HRIS systems. ?Experience in hospitality or a customer-focused environment preferred. ?Associate degree or higher preferred, or equivalent work experience.

Professional Characteristics:

Friendly, confident communicator who brings warmth and approachability to every interaction. Highly organized and detail-oriented, with an ability to manage multiple priorities calmly and efficiently. Discreet and trustworthy, with a deep respect for confidentiality and sensitive information. Flexible and adaptable in a fast-paced environment with ever-evolving priorities. A proactive problem-solver who takes initiative and ownership of their responsibilities. Positive and team-oriented, with a collaborative spirit and a can-do attitude. Friendly, approachable communicator with a collaborative spirit. ?Highly organized and detail-oriented, capable of managing multiple priorities efficiently. ?Discreet and trustworthy, maintaining confidentiality of sensitive information. ?Flexible and adaptable in a fast-paced, dynamic environment. ?Proactive problem-solver who takes ownership and initiative. Independent Learner - takes the initiative to acquire new knowledge, remaining curious and resourceful in solving challenges. ?Positive, team-oriented attitude, embodying the values of Main Street Hospitality.

Physical Requirements:

Must be able to sit, stand, and walk for extended periods of time throughout the workday. Ability to lift or move light materials (up to 25 lbs). Must be able to use office equipment including computers, phones, printers, and copy machines. Comfortable working in a dynamic environment that may occasionally require extended hours.

Scheduling:

This position follows a hybrid schedule. Payroll processing will be completed remotely on Mondays and Tuesdays. The role will be on-site Wednesdays and Thursdays to support the team with employee inquiries, recruitment activities, onboarding, and employee engagement initiatives.

Work Authorization:

Must be eligible to work in the United States.

EEO Statement:

Main Street Hospitality is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, or any other characteristic protected by law.

Main Street Hospitality Values:

We are kind to one another We embrace change We invest in community We act with integrity We take responsibility for our actions I have read and understand the job description as stated above and accept that any of the tasks may be modified or changed. I accept responsibility for knowing the modifications and/or changes in the job description. I can perform the essential functions of this job as listed above, with or without reasonable accommodation.