Payroll Coordinator

ACLED - 5.0

Washington, DC Job Details Full-time $55,000 - $60,000 a year 15 hours ago Qualifications Vendor relationship building Accounting systems Nonprofit finance English Data management Nonprofit financial management experience QuickBooks Non-profit experience Technical Proficiency Full Job Description Armed Conflict Location & Event Data (ACLED) is an independent, impartial conflict and protest monitoring organization providing real-time data and analysis on violent conflict and protest in all countries and territories across the world. The role ( Fully remote) ACLED is recruiting a Payroll Coordinator within the Finance team to provide oversight and support our US based and International payroll. Working closely with our Human Resources department, our US based payroll provider and our international PEO, the Payroll Coordinator serves as a critical liaison, ensure that ACLED needs for payroll technical support are met and comply with both US and international guidelines. As this is a new role, the responsibility includes developing and implementing a change request process. This is a full-time position. It is fully remote and can be done from any location with reliable internet service. The start date for this position is October 2026. This position reports to the Senior Finance Coordinator. Please note that only those with the legal authorization to work in the US (citizenship, permanent residence, or work permit) can apply, even if they do not plan to be residing in the US. EST working hours preferred.

Main responsibilities:

Manage the full payroll cycle (nationally and internationally) via our stakeholders ensure accuracy and timeliness calculations provided; Process and validate the monthly payroll input and ensure correct mutation processing in function of salary payments; Reconcile entries into the accounting system to assert the accuracy of transactions; Ensure our time & attendance tool (Humanity) is up to date and monitors if it's processed correctly; Consult with HR team concerning exceptions and payroll issues, escalate urgent matters to supervisors when needed, Interfaces with external vendors, pension funds, independent Financial Consultants and maintain an excellent relationship with all parties; Ensure compliance with company policies and other legal legislations; Be the point of contact with payroll provider for tax fillings when necessary; Support Finance team for audits engagements necessary; Answer questions from team members and business partners regarding compensation, benefits, taxes and employee insurances; Identify, lead and execute projects regarding payroll process & system improvements. Provide support for Human Resources department where relevant; Other duties as required.

Skills and competencies:

Fluency in English (required); Diploma or Bachelor degree in HR or accounting. HR Administration, especially payroll. Minimum 3 years in an equivalent role. Experience working in nonprofit finances (required); Proven track record working in payroll administration (required); Proficiency with Excel, accounting software (Quickbooks), and data management systems (required); Experience working with domestic and international PEOs (required); Proficiency with G-Suite, Timeco, Asana, Bamboo (preferred); Strong problem-solving skills and communication skills (verbal and written); Strong attention to detail; Ability to juggle multiple tasks and competing priorities; Enthusiastic, proactive and comfortable handling administrative tasks when required; Ability to work remotely with limited supervision. Applications To apply, please submit your CV and indicate the country where you're based. Applications will be reviewed on a rolling basis. Further information on ACLED is available online at acleddata.com. For more information, please review the Applicant's FAQs.