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Payroll Specialist
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Robert Half
Remote
Full-Time
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Job Description
Description Our client is looking for a payroll specialist to join their team. This role will be 100% remote but will need to be based in Houston.
Responsibilities:
- Manage biweekly payroll processing across multiple states in ADP Workforce Now for several company codes, ensuring employees are paid correctly and on schedule.
- Oversee high-volume payroll activity for both salaried and hourly populations, including payroll calculations, earnings review, deductions, and final validation before release.
- Apply California payroll rules accurately, including state-specific pay practices, garnishment administration, and child support order processing.
- Support employee reimbursement activity through Concur and help coordinate recurring wire payments required for designated employee groups.
- Maintain payroll tax and compliance records by tracking state registrations, reviewing tax notices, and updating payroll data as needed across jurisdictions.
- Enter and verify payroll-related information with a high level of accuracy while keeping supporting documentation organized and audit-ready.
- Work closely with the payroll team to address compliance issues, share updates, and ensure continuity across day-to-day payroll operations.
- Provide dependable support to field employees and internal partners by responding to payroll questions and promoting clear, consistent communication.
- Adjust work hours during payroll cycles when needed to meet critical deadlines and preserve payroll accuracy.
- Report to the office weekly to manage incoming mail, review physical documentation, and complete administrative payroll tasks. Requirements
- At least 2 years of payroll experience, including direct use of ADP Workforce Now.
- Proven ability to process payroll for multiple company codes in a multi-state environment.
- Practical knowledge of California payroll requirements, including garnishments, child support orders, and related compliance matters.
- Experience handling payroll tax IDs, tax notices, and supporting documentation with strong attention to detail.
- Familiarity with expense and payment support tools such as Concur; exposure to payroll-related wire activity is a plus.
- Strong organizational skills with the ability to manage several priorities in a fast-paced setting.
- Effective communication skills and a detail-oriented, coachable approach to feedback and team collaboration.
- Ability to work on-site in Houston, Texas at least once per week and remain flexible during peak payroll periods.