Payroll & Tax Compliance Specialist

PlaneSense, Inc., an aviation management company located in Portsmouth, NH is seeking a full-time Payroll & Tax Compliance Specialist to join its Payroll Team supporting a growing workforce of 600+ employees across a dynamic aviation operation. The Payroll & Tax Compliance Specialist is responsible for processing payroll and ensuring compliance with all federal, state, and local tax requirements. This role supports a growing, multi-state workforce and oversees payroll tax activity in ADP, ensuring filings are accurate, timely, and compliant. The position plays a key role in reviewing payroll data, resolving discrepancies, and minimizing risk. Essential Duties and Responsibilities Process new hires, terminations, and qualifying life or work events Import, review, and verify employee timecards to ensure approvals are complete and totals are accurate Maintain and update employee pay data in ADP Workforce Now, including pay rate changes, transfers, and earnings adjustments Process and verify payroll data including wage garnishments, child support orders, and other deductions as needed Review payroll registers and supporting reports to help ensure accuracy prior to finalization Review payroll tax withholdings and filings in ADP to help ensure accuracy and compliance with federal, state, and local requirements Support multi-state payroll compliance, including assisting with state registrations and tax setup Reconcile payroll tax reports and assist in identifying and resolving discrepancies Assist with responding to tax notices and coordinate with ADP and applicable agencies as needed Support preparation and review of payroll related reports and filings for federal and state agencies Assist with year-end payroll activities, including W-2 review and reconciliation Help maintain compliance with payroll, wage and hour laws, and company practices Maintain accurate payroll and personnel records in accordance with company policies Support with internal and external audits Maintain strict confidentiality in all payroll and employee matters Support Payroll and HR projects and additional tasks as needed Qualifications Proficiency in Microsoft Excel and other Microsoft Office applications Strong attention to detail and organizational skills Ability to review and verify data for accuracy Strong analytical and problem-solving skills Ability to manage deadlines and prioritize tasks in a fast-paced environment Ability to maintain confidentiality and handle sensitive information Strong communication skills and ability to work collaboratively across departments Education and/or Experience 2+ years of experience in payroll processing or working with a payroll service provider Bachelor's degree in Accounting, Business Administration, Human Resources, or related field preferred Strong working knowledge of ADP Workforce Now Experience with ADP Workforce Manager or similar software Working knowledge of payroll processes and payroll tax requirements

About Us:

PlaneSense, Inc. is a privately held fractional aircraft ownership company that manages a growing fleet of turboprop and jet aircraft. More than 600+ employees handle all aspects of management, operations, scheduling, aircraft maintenance, quality assurance, and administration. The PlaneSense® program fleet is maintained through our award-winning service centers, Atlas Aircraft Center, Inc. As one of the leading fractional aircraft companies in the United States, PlaneSense, Inc. manages the largest civilian fleet of Pilatus PC-12s in the world and a growing fleet of Pilatus PC-24 twin engine jets. The PlaneSense® program operates in the continental United States, Canada, Bermuda, the Bahamas, the Caribbean, Mexico, and Central America with continuous expansion. PlaneSense, Inc. is dedicated to the highest standards of owner services, safety, and reliability. Atlas Aircraft Center, Inc. (AAC) is a Pilatus authorized fleet service and support center for the PlaneSense® fractional fleet. As an FAA certified Part 145 repair station, we specialize in Pilatus PC-12 turboprop aircraft and Pilatus PC-24 twin engine jet aircraft support, including turbine aircraft repairs, annual inspections, phase inspections, hourly inspections, modifications, and Service Bulletin compliance, as well as Avionics repairs and sales. Atlas Aircraft Center is part of the PlaneSense, Inc. headquarters in Portsmouth, NH. Our state-of-the-art, 40,000 square foot hangar is equipped with slab heating, high-tech lighting, and Megadoors. These special fabric doors provide superior insulation capabilities to protect staff from inclement weather while also shielding customers' aircraft from the elements. The very high ceilings and door openings accommodate all types of aircraft. An additional 44,000 square feet is dedicated to shop space and corporate offices. Our Nevada maintenance facility is located in Boulder City, NV and features 36,000 square feet of air-conditioned hangar space. This Atlas Aircraft Center facility provides valuable support for the PlaneSense® fleet, mainly serving fractional share clients in the Western part of the U.S. PlaneSense, Inc. is proud to employ veterans from all branches of the military. Veterans obtain a wealth of highly specialized training and transferable skills that they bring to us after serving our country. Employees of PlaneSense, Inc. are governed by the Federal Railway Labor Act. PlaneSense provides a clean work environment, excellent benefit programs, and competitive compensation. PlaneSense offers equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, or gender identity), national origin, age, disability, veteran status, or genetic information. In addition to federal law requirements, PlaneSense, Inc. complies with applicable state and local laws governing nondiscrimination in employment. If you require reasonable accommodation to complete an employment application, participate in an interview, complete pre-employment testing, or otherwise take part in the employee selection process, please contact careers@planesense.com. Compensation for this position will be discussed in detail during the interview process. Candidates applying from a state or locality that requires salary disclosure may request this information by contacting careers@planesense.com.

Pay:

$31.00 - $36.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Referral program Retirement plan Vision insurance

Work Location:

Hybrid remote in Portsmouth, NH (Strafford County)