Senior Payroll Specialist

Senior Payroll Specialist Seattle, WAOperations And Finance - Accounting /Full-Time /Hybrid Why work with YWCA Seattle King Snohomish?

YWCA SKS

is the region's largest non-profitanization with a 120+ year legacy, focused on the needs of women, with programs serving 7,000 people each year. When you work with YWCA, you make a difference. We're women and BIPOC-led, family-centered, and supportive of employees. As a full-time YWCA employee (30+ hours), you'll enjoy a benefits package including medical insurance, generous vacation, holiday, sick leave plans, and an outstanding retirement plan. Put your passion for racial equity and social justice to work - today! What You'll Do Within this context, the Senior Payroll Specialist plays a key role in supporting theanization's operations through accurate, consistent andpliant payroll administration. The Payroll Department is responsible for all internal payroll functions, including timekeeping review, payroll processing, benefit deductions and payroll tax administration for all employees on a semi-monthly basis. ing to the Payroll Manager, this position is responsible for full-cycle payroll processing, including reconciliation, auditing and recordkeeping. The role requires a high level of independence, strong judgment and the ability to consistently review and verify one's own work for accuracy in a deadline-driven environment. This position also plays an important role in ensuring payroll data integrity and supporting post-payroll functions, including benefit reconciliations and audit readiness. At YWCA, all staff are expected to actively engage in ongoing learning and training, tools and self-development to ground their work in theanization's mission andmitment to anti-racism and social justice. This role contributes to that work by supporting equitable, consistent payroll practices across a diverse, multi-site workforce. While YWCA's mission focuses on eliminating racism and empowering women, our workforce is intentionally inclusive. We wee applicants of all genders, identities, and backgrounds who aremitted to advancing our mission.

NOTE:

This is a hybrid position, with the ability to work remotely and scheduled in-office days at a YWCA location based on proximity to the employee's residence. YWCA has locations across Seattle, East King County and Snohomish County, allowing for a site assignment that supports bothanizational needs and employee convenience.

Expectations of your role:

Payroll Processing & Administration

• Process end-to-end semi-monthly payroll for 320+ employees across multiple states.
• Ensure accurate calculation of wages, overtime, retroactive pay, bonuses, deductions, garnishments, and benefit withholdings.
• Review and audit timesheets forpleteness,pliance, and proper approvals.
• Audit payroll data and system entries to identify and resolve discrepancies prior to finalization. Reconciliation, Audit & ing
• Reconcile payroll to benefit invoices and the general ledger; partner with HR and Accounting to resolve discrepancies.
• Prepare payroll-related reconciliations, reports and documentation for month-end and year-end close, audits and funder reporting.
• Maintain audit-ready payroll records and documentation.
• Review state and federal payroll tax filings for accuracy andpleteness. Compliance & Data Integrity
• Maintainpliance with federal, state and local payroll laws and regulations, with a focus on Washington State requirements.
• Maintain payroll records and ensure accuracy,pleteness and data integrity within payroll systems.
• Maintain and improve payroll procedures, internal controls and documentation. Employee Support & Collaboration
• Investigate and resolve payroll discrepancies, benefit issues and employee inquiries in a timely and professional manner.
• Collaborate with Human Resources on employee data changes, benefits, leaves andpensation updates.
• Monitor and respond to payroll-related email inquiries with clear, accuratemunication.
• Deliver semi-monthly new hire orientation presentations related to payroll and timekeeping. Additional Responsibilities
• Manage repayment tracking and monthly reconciliation of Employee Emergency Loans
• Cross-train across payroll functions and provide backup support across the payroll team.
• Actively engage in the agency's Race and Social Justice Initiative (RSJI), supporting equitable practices and contributing to an inclusive workplace Must have's to be successful: Experience & Technical Knowledge
• 3 to 5 years of full-cycle payroll processing experience, including post-payroll reconciliations, benefit invoice reconciliation, and audit support.
• Demonstrated experience independently managing payroll in a deadline-driven environment, including timelypletion of post-payroll tasks.
• Proven experience reconciling payroll to the general ledger and benefit invoices, with the ability to identify and resolve discrepancies without reliance on others.
• Experience supporting internal and external audits, including preparing payroll documentation and responding to audit requests.
• Experience with multi-state payroll preferred.
• Strong proficiency in Excel and experience with payroll systems, databases, and HRIS platforms
• Experience with Paylocity preferred. Skills and Abilities
• Proven ability to work independently, managepeting priorities, and meet deadlines with minimal supervision.
• Demonstrated ability to review, audit and verify one's own work and identify errors prior to final processing.
• Strong problem-solving skills and sound judgment in researching and resolving payroll discrepancies.
• High level of attention to detail andmitment to accuracy and confidentiality
• Effective written and verbalmunication skills
• Strong customer service skills with the ability tomunicate clearly and professionally with employees at all levels.
• Commitment to diversity, equity and inclusion, including engagement in race and social justice efforts. Hours, Rate, and Benefits

Hourly Rate:

$35.00

Status:

Full-Time, 40 hours per week

• Fair Labor Standards Act (FLSA)

Classification:

Non-Exempt position.

• Excellent benefits package including medical insurance, retirement plan, plus generous vacation, holiday, and sick leave plans.
• At the time of hire, employees may choose to voluntarily enroll in the Fidelity 403b Plan.

Typically, after two years of employment, employees are eligible to participate in the YWCA Retirement Fund with a 14% employer contribution. Physical Requirements The physical demands described are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable amodation may be made to enable individuals with disabilities to perform the essential functions. In performing this position, the employee:

• All positions at YWCA Seattle | King | Snohomish are exposed to clients who have experienced or are experiencing trauma in various forms including but not limited to domestic violence, sexual violence, homelessness, unemployment, financial hardship, etc.

As a result, staff are at risk of secondary trauma. Employees are encouraged to seek external support and maintain self-care when working indirectly or directly with clients.

• This position is primarily sedentary and performed in both remote and office environments. The role requires the ability to:
• Work at aputer for extended periods of time
• Use aputer, keyboard, and mouse for prolonged periods.
• Communicate effectively via phone, video and in writing.
• Occasionally move about the office to access files, attend meetings, or use office equipment.
• Occasionally lift or move items up to 10-15 pounds (e.g., files, office supplies) Essential functions of the role can be performed with or without reasonable amodation. YWCA Seattle | King | Snohomish ismitted to providing reasonable amodations to enable individuals with disabilities to perform the essential functions of this position, in both on-site and remote work environments.
• Continuously = Over 80% of the time
• Frequently = 20-80%
• Occasionally = Under 20% #LI-Hybrid #

LI-JP1 YWCA

encourages applicants with a variety of experiences to ! At YWCA, we recognize that lived expertise is a powerful asset. This refers to the insights, knowledge, and skills developed by those who have navigated systems and experienced inequity. Valuing lived expertise helps build trust with program participants, develop culturally responsive programs, and break down barriers to equity. It enriches our collective understanding and enhances our ability to servemunities that are furthest from opportunity. Mental Health Considerations All employees of the YWCA interact with clients who have experienced or are experiencing trauma in various forms, including but not limited to, racial trauma, domestic violence, sexual violence, homelessness, unemployment, and financial hardship. As a result, employees are at risk of secondary trauma. We encourage employees to seek support inside and outside the workplace and maintain self-care routines. Equal Opportunity Employment YWCA Seattle King Snohomish is an Equal Opportunity Employer. To read more about this, view the EEO is the Law Poster and this EEO is the Law Poster Supplement.