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Payroll Specialist
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Robert Half
Franklin, TN (In Person)
Full-Time
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Job Description
Description We are looking for an experienced Payroll Specialist to support complex payroll operations for a large workforce in Franklin, Tennessee. This Long-term Contract position requires strong expertise in U.S. payroll administration, including union payroll environments, certified payroll reporting, and cross-border payroll support for Canada. The ideal candidate will bring precision, compliance knowledge, and the ability to manage detailed payroll requirements across multiple jurisdictions and labor agreements.
Responsibilities:
- Administer end-to-end payroll processing for a high-volume employee population while maintaining accuracy, timeliness, and compliance with applicable regulations.
- Manage payroll activities for union construction employees across multiple trades, ensuring pay practices align with varied collective bargaining agreements and union-specific rules.
- Calculate and process union-related obligations, including dues and employer-funded benefit contributions such as retirement, health and welfare, and vacation funds.
- Prepare and submit certified payroll documentation for client projects and government-related work, ensuring all wage and hour reporting is complete and compliant.
- Support union and certified payroll audits by organizing records, validating payroll data, and responding to third-party review requests.
- Assist with Canadian payroll processing, including payroll requirements tied to federal and provincial tax regulations.
- Partner with internal stakeholders to help maintain accurate workers' compensation coding, support annual true-up activities, and contribute to audit readiness.
- Review multi-state payroll transactions to ensure proper taxation, deductions, and payments across different jurisdictions.
- Use ADP Workforce Now and related payroll systems to maintain employee payroll records, process updates, and resolve payroll discrepancies. Requirements
- Demonstrated experience managing full-cycle payroll in a high-volume environment of 500 or more employees.
- Strong background in multi-state U.S. payroll processing and payroll compliance.
- Hands-on experience with union payroll, including union dues, benefit contributions, and interpretation of varying labor agreement rules.
- Knowledge of certified payroll reporting requirements, particularly for construction or government-funded projects.
- Familiarity with payroll audit support, including preparation for union fund reviews and certified payroll examinations.
- Experience processing or supporting Canadian payroll with an understanding of provincial and federal payroll tax considerations.
- Proficiency with ADP Workforce Now and strong overall payroll systems experience.
- Working knowledge of workers' compensation processes, including job coding alignment and annual audit support.