Job ID:

5852766\n

Application Deadline:

Posted until filled\n

Posted:

Today\n

Starting Date:

To Be Determined\nJob Description\n

Job Title:

Payroll Clerk Wage/Hour Status:

Nonexempt\nReports to:

Business Manager/Director Terms of Employment:

220 days\nDept./

School:

Business Services Date Revised:

Primary Purpose:

\nPrepare payroll for the district, including related reports and deposits. Work under close\nsupervision to ensure accurate and timely preparation of payroll records by following prescribed\nprocedures and regulations.\n

Qualifications:

Education/Certification:

\nHigh school diploma or GED\n

Special Knowledge/Skills:

\nKnowledge of basic accounting procedures\nAbility to maintain accurate and auditable records\nAbility to use personal computer and software to create spreadsheets, databases, and do word\nprocessing\nProficiency in keyboarding and file maintenance\nAbility to work with numbers in accurate and rapid manner to meet established deadlines\nAbility to communicate effectively\n

Experience:

\nTwo years payroll accounting experience\n

Major Responsibilities and Duties:

\nPayroll Accounting\nMaintain district payroll registers, payroll check registers, employee payroll information, and other original documentation in an orderly and accurate manner.\nCalculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.\nPrepare paychecks and maintain employee payroll history.\nBalance payroll earnings and deductions; make related transfers of funds and deposits.\nReceive and audit time sheets for all district employees.\nData Entry\nPrepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (ICA), Medicare, and Workers' Compensation Commission.\nPrepare and post all payroll changes including payroll deductions, salary changed, termination, and new employee information.\nBalances completed payroll.\nPrepares bank reconciliation of payroll.\nRecords and Reports\nMaintain physical and computerized files including payroll records, absent-from-duty reports, and service records.\nIs familiar with the disposition of records and performs this function for the office as required.\nOther\nCommunicate with resource department, campus secretaries, and employees to ensure accuracy of information reported; resolve payroll problems and inquires.\nRespond to request from financial institutions regarding verification of employment.\nMaintain confidentiality of information.\nPerforms other duties as assigned by the Business Office Manager or Human Resources Director.\nJob Performance\nShows knowledge of subject matter, routines, and processes required for job assignments.\nFollows instructions and procedures appropriately.\nDemonstrates thoroughness and attention to detail in carrying out job assignments.\nShows initiative and good judgment in job performance.\nUses time efficiently.\nMaintains a neat and orderly work area.\nCompletes work on schedule.\nDemonstrates proper use and care of supplies and care of supplies and equipment.\nAdministrative Requirements\nDemonstrates punctuality and good attendance in adhering to work schedule.\nComplies with directives and requests.\nComplies with board policies and administrative procedures.\nPersonal Attributes\nMaintains positive and productive working relationships and demonstrates tact and discretion in dealing with others.\nMaintains proper standards of conduct and appearance.\nExhibits positive attitudes and enthusiasm in performance of duties.\nShows interest in self-improvement and developing knowledge and skills.\nResponds constructively to supervision and guidance.\n

Equipment Used:

\nCopier, calculator, personal computer, printer, typewriter, and shredder.\n

Working Conditions:

Mental Demands/Physical Demands/Environmental Demands:

\nWork with frequent interruptions to meet established deadline. Repetitive hand motions;\nprolonged use of computer.\n

Position Type:

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