Payroll / Accounting Coordinator Century Mechanical Contractors, Inc - 5.0 Fort Worth, TX Job Details Full-time $25 - $30 an hour 19 hours ago Benefits Health savings account Disability insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Retirement plan Qualifications Filing Purchase order management Math Job order costing Accounting Payroll Purchasing 10 key typing Time & attendance systems Quality data entry Full Job Description Job Description Century Mechanical Contractors, Inc. is seeking a Payroll / Accounting Coordinator to join our Team. This is a critical role that balances weekly payroll management, project cost controls, and accounts payable support.

The Unique Dynamic of This Role:

Our weekly field payroll cycle operates on a strict, one-day "Thursday Sprint". Excel timesheets arrive late Wednesday night, and our clerk has exactly one business day (Thursday) to audit, manually calculate, input, balance, and submit the entire payroll run for 190 employees. This role is highly manual and paper-heavy today, but we are actively planning to migrate our ERP and HR systems to a fully digital platform within the next 12 to 18 months. You will master our current manual workflow first, and then play a key role in helping us transition to our new ERP. From Friday through Wednesday, you will shift gears to provide vital Accounts Payable and administrative support, helping protect project budgets, reconcile corporate expenses, and keep our project documentation moving seamlessly.

Key Responsibilities The Thursday Payroll Sprint:

Tally & Reconcile:

Gather weekly Excel timesheets, print them out, and manually tally regular, overtime, and PTO hours (frequently combining totals for employees split across multiple job logs).

Audit & Verify:

Collaborate with an internal reviewer to double-check calculation sheets, ensuring every employee is accounted for or has a documented reason for missing time.

Manual ERP Entry:

Input calculated timesheets into Sage 300 CRE with 100% accuracy, tracking daily time details for projects governed by certified payroll regulations.

Balance & Audit:

Reconcile system totals against manual worksheets to perfectly balance regular, overtime, and auxiliary hours before processing checks.

Manage Complex Deductions:

Verify and manually adjust paycheck deductions, including new health enrollments, employee receivables, and statutory garnishments/child support (calculating proper disposable income caps when necessary).

Reporting & ACH Submission:

Generate, verify, and upload weekly 401(k) and HSA funding reports. Produce the direct deposit ACH file, correct transmission anomalies, submit to the bank, and print physical live checks.

Tax & Post-Processing:

Execute weekly payroll tax submissions, update state child support portals, post the payroll batch, push stubs to the Employee Self-Service (ESS) platform, and push PTO metrics into the HRMS.

End-of-Month Prep:

Track and record weekly payroll transaction details in the ledger to facilitate seamless end-of-month financial closing. Accounts Payable & Project Controls Support (Friday - Wednesday):

Invoice Auditing:

Process vendor invoices, focusing heavily on cost overrun prevention by cross-referencing invoiced unit costs against committed costs on corresponding Purchase Orders (POs).

Discrepancy Resolution:

Identify and flag unit cost variances. Coordinate with the purchasing team and Project Managers to resolve issues before approving invoices for payment.

Expense Management:

Assist the Accounting Team in reviewing, coding, and reconciling monthly corporate credit card transactions using our expense management platform, ensuring receipt compliance.

PO & Change Order Processing:

Prepare and organize Purchase Orders (POs) and Subcontractor Change Orders so they can be smoothly entered into job cost by the Cost Accountant.

Admin & Document Control:

Maintain organized electronic and physical job files, scan documents, answer phones, and provide general administrative support to the accounting and project management teams as needed.

System Migration Support:

Assist the finance team with data cleanup and user testing as we prepare to transition to our new ERP and HR platforms. Training & Knowledge Expectations We do not expect you to know our specific processes or industry-specific norms on day one. Our construction workflows are highly specialized and paper-heavy, and we are fully prepared to provide extensive, step-by-step training on our internal procedures. However, this is not an entry-level position. To succeed here, you must bring a solid baseline of foundational payroll and basic accounting knowledge. Qualifications & Requirements

• 1-3 years of experience in payroll processing, accounts payable, or construction bookkeeping.
• High comfort level with rigid, high-stakes deadlines and a fast-paced "one-day turnaround" environment on Thursdays.
• Solid understanding of construction job costing, certified payroll, purchase orders, change orders, and basic deductions.
• High mathematical aptitude for front-end manual calculations and checking invoice unit cost variances.
• Excellent 10-key data entry skills (exceptional speed combined with extreme accuracy).
• Forward-thinking mindset with a willingness to learn new technology and adapt to digital systems.
• Prior experience with Sage 300 Construction and Real Estate (CRE) or standard expense management software is a major plus, but not required.
• Offer of hire will be conditional upon the passing of a pre-employment background check and drug screen.

Benefits Immediate PTO:

48 hours of PTO available right away (prorated upon start date).

Vacation Pay:

1 week of vacation pay available after 1 year of employment. 100%

Employer-Paid Family Health Insurance:

$0 premium cost to you for our base medical plan, covering you and your entire eligible family. Short-Term Disability (STD): Income protection provided completely at no cost to you.

Life Insurance:

$40,000 policy fully funded by the company. Additional life insurance coverage will be available for buy up by the employee.

Additional Voluntary Benefits:

Access to employee-paid vision, dental, and supplemental coverages. Interview Process Pre-Interview Screening Apply through Indeed Potential skills screening could apply Phone Interview with Manager In person interview with hiring committee Second In Person Interview with full Team Century Mechanical Contractors, Inc. is an equal opportunity employer. We hire directly and will not engage with or respond to third-party recruiters or placement firms.

Job Type:

Full-time Pay:

$25.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Application Question(s): Are you fluent in Spanish and English (Reading, Writing, and Speaking)? Ability to

Commute:

Fort Worth, TX 76140 (Required)

Work Location:

In person