HR & Payroll Assistant - Bilingual - English and Spanish

The HR & Payroll Assistant Bilingual English and Spanish supports day-to-day human resources and payroll operations, ensuring accurate processing, compliance, and a positive employee experience. This role partners closely with HR leadership and payroll to assist with recruitment coordination, employee onboarding and offboarding, benefits administration, and multi-state payroll processing. The ideal candidate is detail-oriented, highly organized, bilingual in English and Spanish, and must be experienced with ADP Workforce Now.

Key Responsibilities for the The HR & Payroll Assistant Bilingual English and SpanishPayroll & HR OperationsAssist with bi-weekly and/or semi-monthly payroll processing using ADP Workforce Now (WFN), including multi-state payroll compliance.

Maintain accurate payroll records, employee data, garnishments, deductions, and timekeeping entries.

Support payroll audits and ensure compliance with federal, state, and local regulations.

Respond to employee inquiries regarding payroll, deductions, and pay discrepancies.

Benefits & Open EnrollmentAssist with benefits administration, including new hire enrollments, qualifying life events, and terminations.

Support annual open enrollment, including employee communication, data entry, and coordination with benefits providers.

Maintain benefits records and ensure accuracy in HRIS systems.

Recruiting & Onboarding SupportCoordinate interviews with hiring managers and candidates, including scheduling and follow-up communication.

Assist with job postings, applicant tracking, and candidate correspondence.

Support onboarding processes, including new hire orientation, system access, and document collection.

Compliance & Employee DocumentationEnsure employment document compliance, including I-9s, E-Verify, personnel files, and record retention.

Coordinate and track background checks and drug testing for pre-employment and as required.

Maintain confidential employee records in compliance with company policy and employment laws.

General HR SupportAssist with employee relations matters by preparing documentation and reports as needed.

Support HR projects, audits, reporting, and process improvements.

Perform additional HR-related duties as assigned, including training coordination, policy administration, and internal communications.