Payroll Specialist

Payroll Specialist Hawk Logistics LLC Camas, WA Job Details $23 an hour 1 day ago Benefits Fuel card Qualifications State tax

Full Job Description Description:

Payroll Processing Collect and review trip packets — envelopes, expense sheets, receipts, and driver logs — for OTR and local drivers to calculate hours, mileage, and applicable pay factors Calculate and process driver commissions, bonuses, per diem, accessorial pay, and other compensation components via settlements Manage all payroll deductions including fuel advances, cash advances, IFTA, shop/maintenance, equipment lease, insurance, logbook, parking, and tolls Review and validate payroll adjustments (reimbursements, deductions, tax withholding) and resolve discrepancies before processing Process payroll for company drivers, contractors, and owner-operators with awareness of the distinct compensation and deduction structures for each Payroll Data Reporting & Analysis Generate payroll reports for management, including driver pay summaries, deduction breakdowns, and labor cost analysis Track and report per-mile costs, driver settlement totals, and fleet-wide payroll trends to support operational decision-making Build and maintain dashboards or summary reports that highlight key payroll metrics Identify and flag unusual variances in driver pay, deductions, or hours; provide concise explanations to management Track and analyze fuel costs by driver, route, and load — reconciling fuel card transactions against trip records, reporting cost-per-mile and efficiency trends, and flagging unusual usage or variances Assist with year-end payroll reporting, including W-2 and 1099 issuance for drivers and owner-operators Respond to management data requests with organized, clearly formatted payroll reports in a timely manner Deductions & Benefits Track and process fuel advances Process employee deductions accurately: insurance premiums, retirement contributions, and garnishments Track garnishments and submit payments within required timelines and procedures Conduct regular audits of benefit bills and deductions to verify accuracy Answer driver questions related to deductions, benefits, and pay Recordkeeping Maintain organized payroll records Ensure settlements, driver expense reports, and all receipts are attached for drivers and owner-operators Keep audit-ready documentation that supports payroll calculations and deduction decisions Other Duties Assign fuel cards to drivers Assist with onboarding new equipment and drivers Process over and road maintenance invoices

Requirements:

Strong skills in Google Sheets and/or Microsoft Excel Solid understanding of payroll regulations, tax laws (federal and state), and employment standards Familiarity with driver pay structures: per-mile rates, percentage pay, accessorial pay, and per diem Excellent numerical accuracy and attention to detail Strong organizational and time management skills; able to meet recurring payroll deadlines without reminders Ability to handle confidential employee information with discretion Clear, professional communication with drivers, management, and vendors Prior payroll processing experience preferred Bilingual in English and Russian preferred