White County Building and Planning Zoning Assistant

To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. White County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless the accommodation would present an undue hardship. Incumbent serves as Building and Planning/Zoning Assistant for the White County Building and Area Plan Office, responsible for providing administrative support to Department staff and assisting the public.

DUTIES :

Prepares and submits fees collected and sends reports to Treasurer daily and prepares claims and submits to Auditor bi-weekly, including preparing and submitting payroll. Maintains calendar for Executive Director and Building Inspector. Answers telephone and greets office visitors, providing information and assistance on planning and building related matters regarding zoning, land use, and current private and public building and development projects. Maintains department files and organizes historical computer records. Processes applications, prepares records and assists in evaluation of rezones, special exceptions, variances, and ordinance amendments, on properties and other proposals. Prepares and distributes agendas, Board member packets, and supplemental materials for White County Area Plan Commission and Board of Zoning Appeals. Investigates and analyzes property ownership, and zoning histories, including gathering and consolidating data from public records to assist in development if written staff reports in support of applications for board actions. Reviews and proofreads Executive Directors correspondence and memos. Processes applications and issues improvement location permits, temporary use permits, building permits, and certificates of occupancy. Provides signature for permits. Reads, interprets, and understands blueprints and construction drawings. Utilizes GIS to locate parcels, generate site plans, identify adjoining property owners, analyze special conditions on parcels pertaining to development, confirming or assigning addressing on properties, viewing floodplain status, measuring lot coverage, obtaining zoning on parcel, and obtaining property records card. Prepares public notices for rezones, variance requests, and special exceptions, and identifies and notifies adjoining property owners. Reviews and interprets boundary surveys. Organizes, structures, and prepares Comprehensive Plan data and documents. Reviews and processes Combine Parcel Applications. Updates property specific historical records. Reviews and evaluates historical records for Auditor, Assessor, and Recorders office to resolve property ownership, property transfer, and identification issues. Documents and maintains files on complaints and violations. Attends meetings as required, including providing support, and preparing, distributing, and maintaining official board minutes. Performs related duties as assigned.

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK

: High school diploma or HSE. Ability to meet all employer and department hiring requirements, including passage of a drug test and criminal background check. Working knowledge of standard bookkeeping practices and principles, and ability to perform arithmetic calculations, maintain financial records and payroll, and prepare related statements and reports. Working knowledge of standard office procedures and basic computer skills, and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations. Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence and written reports as required. Knowledge of basic filing systems and ability to create and maintain accurate and complete Department files and records. Ability to operate standard office equipment, such as computer, calculator, fax machine, postage meter, copier, telephone, and recording software. Ability to effectively communicate orally and in writing with co-workers, other County departments, GIS provider, Town/City Clerk-Treasurer, City Mayor's Office, local Sewer District, land surveyors, realtors, insurance agencies, general contractors, title companies, United States Post Office, Fire Department, local newspapers, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities. Ability to provide public access to or maintain confidentiality of Department information and records according to state requirements. Shall comply with all employer and Department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct. Ability to competently serve the public with diplomacy and respect, including occasional encounters with difficult/irate persons. Ability to understand, memorize, retain, and carry out oral or written instructions and present findings in oral or written form. Ability to compare or observe similarities and differences in data, compile, collate, or classify data, and make determinations based on data analyses. Ability to work alone with minimum supervision and with others in a team environment, work on several tasks at the same time and work rapidly for long periods, often under time pressure. Ability to apply knowledge of people and/or locations, and plan and layout assigned work projects. Ability to occasionally work extended and/or evening hours and occasionally travel out of town, but not overnight. Possession of a valid driver's license and demonstrated safe driving record.

II. RESPONSIBILITY

: Incumbent performs duties according to supervisor with work priorities primarily determined by service needs of the public and/or meeting deadlines. Assignments are guided by definite objectives using a variety of methods or procedures with incumbent referring to supervisor for unusual matters, such as policy interpretations. Decisions are always determined by specific instructions or existing, well established policies and procedures. Work errors are primarily prevented through procedural safeguards, and detected through supervisory review. Undetected errors could result in loss of money to department, work delays in other departments/agencies, and/or inconvenience to other agencies or the public.

III. PERSONAL WORK RELATIONSHIPS

: Incumbent maintains frequent contact with co-workers, other County departments, GIS provider, Town/City Clerk-Treasurer, City Mayor's Office, local Sewer District, land surveyors, realtors, insurance agencies, general contractors, title companies, United States Post Office, Fire Department, local newspapers, and the public for the purpose of exchanging information. Incumbent reports directly to the Executive Director.

IV. PHYSICAL EFFORT AND WORK ENVIORNMENT

: Incumbent performs duties in a standard office environment, including sitting/walking at will, sitting for long periods, lifting/carrying objects weighing less than 25 pounds, keyboarding, ricing, close vision, color perception, speaking clearly, and hearing sounds/communication. Incumbent is occasionally required to work extended and/or evening hours and occasionally travel out of town, but not overnight.

Job Type:

Full-time Pay:

From $21.97 per hour

Benefits:

Dental insurance Employee assistance program Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person