ADA ACCOMMODATION & RISK SPECIALIST

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JOB ID:

1591)

The City of Overland Park has a full-time ADA Amodation & Risk Specialist position available in the Human Resources Department.

JOB SUMMARY

This position is responsible for performing technical, administrative, and professional management support functions in coordinating the City's programs designed to ensure full implementation of andpliance with the Americans with Disabilities Act (ADA). Serves as the subject matter expert for workplace amodations and the interactive process. Works with employees, supervisors/managers, Human Resources, and Legal to evaluate amodation requests and identify reasonable workplace solutions. Leads the interactive process, provides guidance on amodation options, maintains appropriate documentation, and helps resolveplex amodation situations while ensuringpliance with applicable laws and organizational policies.

DUTIES AND RESPONSIBILITIES

Leads the interactive process for workplace amodation requests and serves as the primary point of contact throughout the amodation process. Serves as the subject matter expert for workplace amodations and guides employees and leaders. Reviews amodation requests, supporting documentation, job requirements, and operational needs to identify reasonable workplace amodation options. Consults with the ADAmittee regarding amodation decisions, implementation, and ongoing management of workplace amodations.

Partners with other divisions in Human Resources and Legal when amodation matters intersect with leave, medical restrictions, return-to-work processes, or other employment-related matters. Maintains accurate andplete documentation related to amodation requests, the interactive process, and case oues. Monitors amodation cases to ensure timely follow-up, implementation, and resolution. Guides workplace amodations, including matters involving the Americans with Disabilities Act (ADA), Pregnant Workers Fairness Act (PWFA), Family and Medical Leave Act (FMLA), and return-to-work situations. Identifies and escalatesplex or high-risk amodation matters to the ADA Amodations Committee and Legal. Provides coaching and guidance to leaders on managing amodation-related situations andmunicating effectively with employees throughout the amodation process. Provides awareness training sessions regarding safety and amodation material/laws. Provides amodation-related resources, tools, procedures, and training materials. Reviews amodation trends and recurring issues and rmends process improvements to support consistency,pliance, and an effective employee experience. Orders ADAmittee-rmended items for employees with amodations and processes related invoices. Maintains/updates amodation item log and ADA spreadsheets. Maintains current knowledge of workplace amodation practices and applicable employment laws and regulations. Provides Human Resources support for routine policy questions and workplace concerns. Serves as an alternate point of contact regarding all aspects of leaves, safety, workers'pensation, and records case management. Leave and Risk Specialist and Records Clerk backup. Assists key organizationalmittees, including the Workplace Violence Committee, Emergency Management, and the Safety Council as needed. Participates in coordination of activities, projects and ongoing maintenance of organized, efficient systems which support HR functions. Provide assistance to the Office Manager regarding coordinating HR events and certain assigned projects. Performs technical,plex, confidential, administrative/clerical, professional level support to Human Resource operations. Assists the Administrator, Safety & Loss Prevention in functional safety areas. Performs other duties as assigned. The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) tomunicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to aplish work and employer goals. The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, w applicable.

Requirements:

EDUCATION & SPECIAL LICENSE

(S)/

CERTIFICATIONS:

Graduation from a four-year college or university with major coursework in human resources, organizational development, public administration, business administration, or a related field; and two (2) years of increasingly responsible human resource professional level experience related to this position; OR Valid Certification as a Professional in Human Resource awarded by the Human Resource Certification Institute, and three (3) years professional level experience related to this position; OR Five (5) years HR experience related to this position with three (3) of those years at the professional level. Preference will be given to candidates who are HRCI certified as a Professional in Human Resources (PHR) or above, and candidates with public sector experience.

EXPERIENCE

Knowledge of workplace amodation practices and the interactive process. Knowledge of applicable local, state, and federal employment laws and regulations, including the Americans with Disabilities Act (ADA), Pregnant Workers Fairness Act (PWFA), Family and Medical Leave Act (FMLA), and related employment laws. Ability to interpret and laws, regulations, policies, and procedures consistently and practically.

SKILLS:

Identifying the nature of problems and developing legal and effective resolutions. Organizing materials and documents. Developing and maintaining professional relationships. Communicating orally and in writing, including demonstrated skill in reading and interpreting documents, writing reports, and speaking effectively to individuals and groups. Basic Mathematics, sufficient to perform simple calculations. Interpreting data, e.g., charts, graphs, ratios, and percentages. Adapting to change. Communicate effectively and respectfully within all levels of the organization. Respond to general & specific questions regarding employee benefits, employment law, administrative policies, and collective labor agreements. Display a high degree of judgment, discretion, and confidentiality. Effectively interact with persons in difficult and stressful situations. Remain calm and use good judgment during confrontational or high-pressure situations. Work independently and manage time efficiently.

Establish and maintain cooperative professional relationships with customers, peers, supervisors, managers, and themunity in general, while projecting a professional image through in-person and telephone interaction. Perform administrative tasks via electronic systems. Operate in the Google WorkSpace environment. Collect data and create documents to support data findings. Manage multiple priorities and work accurately and independently in a fast-paced environment with limited supervision. Manage variation in workload and subject matter. Operate and succeed within a team. Attain and maintain designation as an Authorized Designee (AD) for the purpose of conducting criminal records checks of prospective and current employees.

MENTAL REQUIREMENTS

KNOWLEDGE OF:

Government organization and procedures. State and federal employment laws and regulations, especially those related to leave and workers'pensation. Confidentiality rules, especially those specific to the HR function. County policies and procedures as required by the position. Related document retention schedules.

PHYSICAL REQUIREMENTS

The incumbent typically works in an office environment and uses aputer, telephone, and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Work also involves travel to meetings and training, some of which may require overnight stays. Incumbents may encounter frequent interruptions throughout the workday. This position's essential functions are in-office daily and require availability to meet in person and assist with team interactions. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle, or feel, and to stand, walk, reach, bend, or lift up to 20 pounds regularly and 30 pounds occasionally. with the public in home or office environments may risk exposure to irrational/hostile behavior, contagious diseases, or contact with domestic animals. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable amodations may be made to enable individuals with disabilities to perform the essential functions. This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change. The job specification requirements stated are representative of minimum levels of knowledge, skills, and abilities to perform this job successfully. Any satisfactory equivalentbination of experience and training which ensures the ability to perform the work may substitute for the above so that the employee will possess the abilities or aptitudes to perform each duty proficiently.

OTHER REQUIREMENTS

Ability to work Monday through Friday 8:00AM to 5:00PM at the work site, with occasional availability on the weekends if needed. Ability to secure and maintain a driver's license valid in the state of Kansas, or an acceptable alternative means of transportation.

SUPERVISORY RESPONSIBILITY

(Direct & Indirect):

Direct:

None Indirect:

None The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as aprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. No City residency requirement.

Must successfully pass a background check, drug screen, physical exam and essential functions test.

Normal Work Hours:

8:00 a.m.-5:00 p.m., Mon.-Fri.

Salary Range:

Grade E, $28.51 - $31.50

Application Deadline:

Open until filled

Benefits:

Full-time

All applicants must be legally eligible to work in the United States and proof of eligibility must be provided if selected for hire.

EO/M/F/D/V