Director of Finance

Director of Finance Confidential Fort Myers, FL Job Details Full-time 2 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Computer operation Staff supervision Spreadsheets English Team development Driver's License Bachelor's degree Managing accounting teams Accounting and finance experience Data analysis software Full Job Description

OVERVIEW

We are seeking a dynamic and strategic Director of Finance to lead our financial operations and drive fiscal excellence across the organization. This role requires a forward-thinking leader with a deep understanding of financial management, regulatory compliance, and strategic planning for a club/community. As the cornerstone of our financial team, you will oversee all aspects of accounting, budgeting, and financial reporting to ensure operational efficiency.

JOB SUMMARY

Direct the financial operations of the community, supervise the accounting functions, and directly assist the General Manager on all strategic matters relating to budget management, cost-benefit analysis, forecasting needs, and internal control. Develop policies to control and coordinate accounting, auditing, budgets, taxes and related activities and records; develop, establish, and administer procedures and systems pertaining to financial matters. Prepare financial statements, forecasts, and analyses for all administrative and managerial functions. Maintain all accounting records; develop, analyze, and interpret statistical and accounting information. Evaluate operating results for costs, revenues, budgets, policies of operation, trends, and increased profit possibilities. Serve as liaison to finance, insurance, and pension committees. Supervise the staffing, scheduling, training, and professional development of department members.

DUTIES AND RESPONSIBILITIES

Formulates, receives, and recommends policy proposals relating to accounting and auditing, the budget, revenue and cost control procedures, preparation and payment of payrolls, tax matters, compilation of statistics, and office methods and procedures. Direct or prepare monthly trial balance and resulting financial statements for the Association including the income statement, balance sheet, and statement of changes in financial condition along with required supporting schedules and other data necessary for financial reports and records. Manage and conduct internal auditing programs to help ensure that records are accurately maintained and that established policies and practices are satisfactorily and consistently followed. Prepare operating budgets and financial forecasts in coordination with the various committees, departments, and General Manager; analyzes financial information, monitors budgeted vs. actual expenditures and advises management about variances and their potential causes and recommends corrective action to help assure that budget goals are met. Work with the Association's external auditors to ensure that procedures are consistent with the Association policies. Prepare and verify reports made to agencies and trade and professional organizations for which dissemination is consistent with community policies. Direct and may participate in and verify the taking of inventories for beverages, food, supplies, equipment, furnishings, and other Association assets. Verify that all insurance records for community property are properly maintained. Reconcile monthly ledgers including receivables, payables, bank and other asset accounts, and wage accounts. Inform and advise other department managers about the financial aspects of their responsibilities. Prepare or supervise preparation of applicable federal, state, and local tax returns. Prepare accounting reports as necessary and appropriate for dissemination to the Board of Directors and other Association committees. Monitor to ensure that procedures for effective receiving and storeroom control are in place and consistently used. Select, train, supervise, schedule, and evaluate the Finance staff. Attend monthly Board meetings and other meetings as required. Oversee the owners' billing and collection procedures. Compile, approve, and maintain credit applications for vendors. Maintain fixed asset ledgers and prepare depreciation schedules for monthly entries. Manage assigned projects as they relate to the department and Association needs. Audit residents and guests' charges; checks cash sheets to assure that all receipts for residents' accounts have been posted. Audit all cash and charge expenditures. Safeguard all funds in bank accounts; assures that revenues are properly and correctly deposited and supervises the drawing of all checks. Establish and maintain tournament accounting records and financial statements. Maintain investment program and invest all excess funds on a timely basis to provide better cash flow. Monitor collection of past due accounts and advise the General Manager and Board of Directors when difficult situations arise. Interact with the community's external accounting firm and its auditors as necessary. Monitor accounts receivable and act according to established community policies and procedures. Prepare a full report of the year's financial operations for presentation at the annual meeting. Work with the General Manager and department managers to plan and manage capital budgets and cash flow statements. Manage, review, suggest, and monitor changes in the automated financial management and accounting system. Reconcile bank statements. Maintain necessary procedures for confidentiality relating to community and employee issues. Provide useful financial insights to help make better decisions about formulating and executing strategy for long-range planning of the Association and provide guidance and analysis to the General Manager and department managers to improve results. Maintain a system of accounts and keep books and records on all transactions and assets. Review and analyze monthly financial reports and management reports including income statement, balance sheet, budget and variance, projections and forecast, and cash flow. Financials will be due by an agreed upon day of the following month. Schedule is to be provided annually to the General Manager and Board of Directors. Manage payroll, using various tools and partnering with the payroll services company (Paylocity) employed by the Association to deliver flawless payments. Supervises the Finance Department and assigns jobs relevant to accounts payable/accounts receivable. Assist in the management of compliance and all reconciliations. Work with managers to develop the annual budget. Assist in the annual bid process for all insurance renewals. Work with the Association's insurance agents regarding property and employee benefit insurances. Manage all contracts relating to finance and IT related services. Abide by all current policies and procedures. Ensures that all financial transactions are processed accurately, in a timely manner, and in accordance with generally accepted accounting principles. Develop, implement, and maintain processes and controls that are currently best practices related to transaction processing. Manage, oversee, process (as appropriate), and act as a backup for processing the following transactions: payroll, accounts payable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations. Process bi-weekly payroll and annual reporting of W-2's and related reports. Process annual 1099's and related reports. Oversee month-end closing procedures including overhead allocations, account reconciliations, and updating schedules. Assist in issuing timely, accurate, and complete financial statements for all levels including the Board of Directors, General Manager, condominiums, and all departments. Assist in coordinating the preparation of the draft audited financial statements and all tax returns. Coordinate the preparation of financial information in the corporate annual report. Recommend and report on benchmarks against which to measure organizational performance. Leads the production of cash flow reports, annual budget, and forecasts. Calculate variances from the budget and report significant issues to the General Manager. Provide a system of management cost reports. Provide financial analyses and models as needed, particularly for capital investments of Association reserves, pricing decisions, and contract negotiations. Prepare and assist in developing audit schedules for the annual audit. Gather needed information for the annual tax return. Oversee state registration filings.

EDUCATION / EXPERIENCE

Bachelor's degree in finance and/or accounting from a four-year college or university. Five to seven years of professional accounting experience with at least two of those years at the Controller level or equivalent in an association operation. Experience in supervising a staff of accountants and bookkeepers. Experienced in overseeing information technology operation preferred. Continuing education related to amendments and revisions to condominium accounting procedures is mandatory. Previous management and employee relations experience required. Excellent communication skills are essential, particularly in presenting the results of analyses to management and should have an outstanding knowledge of electronic spreadsheets. Must be computer literate and experienced with financial accounting software applications such as Business Works; Customer A/R applications such as NorthStar and spreadsheet applications such as Microsoft Excel.

LICENSES / SPECIAL REQUIREMENTS

Certified Hospitality Accounting Executive (CHAE) recommended. Certified Public Accountant (CPA) license preferred.

PHYSICAL / EMOTIONAL DEMANDS

Normal office physical demands. Must be able to sit for prolonged periods of time. Moderate noise level in the work environment. Good interpersonal skills and must display patience and diplomacy when dealing with residents and others.

SALARY COMMENSURATE WITH EXPERIENCE.

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): Do you have experience with NorthStar software?

Education:

Bachelor's (Required)

Experience:

finance and accounting in club/communityu: 7 years (Required)

Excel and Microsoft:

5 years (Required)

Language:

English (Required)

License/Certification:

drivers license (Required) Ability to

Commute:

Fort Myers, FL 33907 (Required)

Work Location:

In person