Controller Assistant

Controller Assistant Ariete Hospitality Group Miami, FL Job Details Full-time $55,000 - $60,000 a year 1 day ago Qualifications Vendor relationship building Employee onboarding Accounting systems Spanish Paylocity Supplier management ADP Process improvement English Mid-level Improving operational efficiency Administrative experience Personnel records management Invoice payment processing Supervising experience Team management Financial record maintenance QuickBooks Online Vendor relationship management QuickBooks Workers' compensation claims Organizational skills Accounting and finance experience Office management Document management Onboarding process management Communication skills Payroll processing File organization Full Job Description Overview We are seeking a dynamic and detail-oriented Controller Assistant to join our team. This position is responsible for owning the full accounts payable cycle, supporting payroll coordination, and maintaining accurate HR and financial records. This role serves as a key operational partner to the Controller, ensuring accuracy, organization, and timely execution across accounting, HR administration, and office operations. The position also oversees administrative support and helps maintain efficient internal processes. Key Responsibilities Human Resources Coordinate payroll data with Operations and ensure accuracy of timecards prior to processing. Support payroll processing through ADP and assist in resolving payroll-related discrepancies. Manage employee onboarding and offboarding within HR systems. Maintain accurate, up-to-date employee records and ensure data integrity across systems. Track and assist with workers' compensation and unemployment claims. Ensure HR documentation is complete, organized, and compliant with internal standards. Support additional HR-related tasks and initiatives as needed Accounting Own the full accounts payable cycle from invoice receipt through payment processing. Use XtrAchef to ensure all invoices are accurately captured, coded, and recorded in the accounting system. Work closely with vendors to ensure completeness and accuracy of invoice flow. Communicate directly with vendors to resolve discrepancies, track payment status, and maintain strong relationships. Review vendor statements regularly and proactively identify missing or duplicate invoices. Maintain organized and audit-ready AP records at all times. Verify that all payments are properly supported with approvals and documentation. Support additional accounting tasks and special projects as needed Office Operations Supervise Office/Administrative Assistant, ensuring tasks are completed accurately and on time. Oversee office organization, including supply management and document filing (physical and digital). Support day-to-day office operations and identify opportunities to improve processes and efficiency Required Skills & Qualifications Proven experience managing full-cycle accounts payable in a fast-paced environment. Experience with QuickBooks (Desktop and/or Online) required. Familiarity with ADP and Paylocity. Strong organizational skills with the ability to manage multiple priorities and meet deadlines. High attention to detail and a strong sense of ownership over work. Strong communication skills with the ability to interact professionally with vendors and internal teams. Experience supervising or managing support staff; strong employee management skills required. Strong communication skills. Bilingual (English and Spanish) required. Ability to manage multiple priorities in a fast-paced environment.

Pay:

$55,000.00 - $60,000.00 per year

Work Location:

In person