Overview of the Winnebago County Health Department (WCHD): The Winnebago County Health Department is a Public Health Accreditation Board (PHAB) certified health department, serving approximately 300,000 people. The mission of the health department is to prevent disease, promote health, and engage the community to ensure the health of Winnebago County. Its vision is healthy people in a healthy community that promotes optimal health for all. WCHD is a trauma-informed agency serving the community with safety, trustworthiness, choice, collaboration, and equity.

Position Summary:

The Finance Director is responsible for the management of the financial functions of the Health Department including but not limited to: accounts payable and receivable, purchasing, patient/client service billing, grant submission/application, and County tax levy funds. Determines and reports on the financial position of the Health Department to the Board of Health. Coordinates and collaborates with the Winnebago County Auditor and Finance Department. Builds and maintains systems and controls that support the financial integrity of the Health Department.

Essential Duties and Responsibilities:

Below is a list of essential duties and responsibilities. The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work. Other duties may be assigned.

Leadership and Systems Thinking:

• Counsels Health Department Directors and program staff to develop, implement, and monitor program budgets including County tax levy and external funding sources such as Illinois Department of Public Health (IDPH), Illinois Department of Human Services (IDHS), third party insurance, Centers for Disease Control and Prevention (CDC), and Housing and Urban Development (HUD).
• Manages and supervises Finance Department staff by assigning functions and job duties to maintain internal control and the financial integrity of the Health Department.
• Oversees payroll submission to the County.

Public Health Sciences:

• Prepares and presents the proposed annual budget and objectives, and forecasts and develops five (5)-year capital plan to the internal leadership team and Board of Health.
• Performs audits of programs to ensure programs work within the established budget, program guidelines, and internal controls.
• Prepares audit schedules and reports for annual financial audit as part of CAFR.
• Ensures compliance with local, state and federal protocols on budgets and accounting rules.

Community Dimensions of Practice:

• Reviews potential funding opportunities with Health Department program staff to determine feasibility and fiscal implications.
• Contributes to the development and implementation of the Illinois Community Health Improvement Plan (IPLAN) initiatives.
• Participates in the development and implementation of the Health Department strategic plan.
• Uses an equity-based approach to ensure that financial resources are inclusive and free from bias to improve the health outcomes of intended audiences.

Analysis and Assessment:

• Performs financial analyses of Health Department programs and/or functions to ensure accountability and efficient use of funds.
• Reviews analyses and reconciliations on such items as personnel costs, purchasing cards, and internal budgeting systems.
• Evaluates the adequacy of the Health Departments finance/accounting policies and procedures.
• Evaluates the effectiveness of fiscal strategies on public health policies, programs, and resources.
• Participates in individual, program, and Center quality improvement initiatives and evaluates activities.
• Reviews administrative procedures as part of public health accreditation through PHAB (Public Health Accreditation Board).
• Seeks out additional funding sources and works toward sustainability.
• Prepares financial report for agency's Annual Report.

Policy Development and Program Planning:

• Develops and implements internal controls to ensure financial accountability and integrity.
• Reviews ways to increase the efficiency and effectiveness of fiscal operations.
• Coordinates Department efforts in developing fiscal policy recommendations.

Communication and Cultural Competency:

• Facilitates understanding and support of internal control and financial policies and practices to stakeholders.
• Coordinates annual internal and external audit with County Auditor's office and responds to audit report findings.
• Represents the Health Department at County committee meetings as delegated and appropriate.
• Translates financial terms to appointed and elected officials and to professional and lay audiences including Health Department staff.
• Utilizes appropriate methods for interacting effectively and professionally with persons of all ages and from diverse cultural, socioeconomic, educational, racial, and ethnic backgrounds, sexual orientations, lifestyles, and physical abilities.

Financial Planning and Management:

• Performs accounting tasks such as: determining monthly cost allocations, maintaining schedules on personnel costs, tracking of grant billings and payment receipts, determining grant revenue accruals and deferrals, creating financial schedules for the outside auditors, monitoring financial results of grant sub-recipients, vouchering (billing) grants/contractors, gathering, sorting and analyzing financial information for determining reclassification entries.

• Manages budgeting process including amendments from submission to closure at fiscal yearend.
• Monitors cash deposits to the County Treasurer's office to ensure timely deposit and adequate cash flow.
• Prepares comprehensive monthly Finance Report for Board of Health.
• Conducts monthly Board of Health Finance Committee meeting including presentation of bank reconciliations, major expenditures, and contracts/agreements.
• Ensures that Leadership team members adhere to fiscal policies for purchases and submission of expenditures.

Other:

• Participates as a member of the Winnebago County Health Department emergency preparedness and response team.
• Must be available for "on-call" duty as required.
• Will comply with all Health Department and Winnebago County policies and procedures; and will comply with all applicable state and federal laws.

Behavior Expectations:

• Treats others with courtesy, respect and a caring manner in all interactions.
• Continually looks for, suggests and works on better ways to conduct work.
• Promotes patient rights and ensures confidentiality and privacy at all times.
• Is open to new ideas and changes; encourages others to do the same.
• Willingly flexes to meet changing workload demands and priorities.
• Treats each employee as an equal and valued member of the team and works cooperatively with other employees to complete work.
• Regular attendance is required as need to accomplish job functions.
• Works collaboratively in all situations with staff and clients to establish safety and hope, build trust, and provide a trauma-informed environment.

KNOWLEDGE, SKILLS, AND ABILITIES

Education, Licensure, Certifications, Experience:

• Bachelor's Degree in Accounting or Finance required. Master's Degree preferred.
• A minimum of five (5) years financial management experience demonstrating increasing responsibility is required.
• A minimum of three (3) years of supervisory experience.
• Experience in grants management including state, federal, and community philanthropy organizations.
• Registration as a Certified Public Accountant (CPA) in the state of Illinois preferred.
• Prior experience in preparation of schedules for audits in a non-profit or governmental agency preferred.
• Experience in the use of governmental fiscal management systems such as EUNA, GATA, Egrams, DHS-CSA, eLOCCS,
• Must participate in assigned trainings, including on-line training in the National Incident Management System (NIMS) offered through the Federal Emergency Management Agency to obtain the following certifications: Within 6 months of employment:

ICS 100, ICS 200, ICS

700, and ICS 800; Within 12 months of employment: ICS 300 and ICS 400

Leadership and Systems Thinking Skills:

• Proficiency in human relations, problem solving, conflict resolution, negotiation, decision making, critical, and analytical thinking skills.
• Proficiency in team building, group facilitation, leadership, and development of trust and capacity within the center, across the Health Department, and among community partners.
• Proficiency in recruitment, retention, and supervision of staff.
• Proficiency in the principles of mentoring, peer advising, and coaching for public work force development.

Public Health Sciences:

• Proficiency in relating finance skills to the core Public Health functions and essential services of Public Health.
• Proficiency in the application of federal, Illinois state, and local governmental fiscal regulations and accounting practices.
• Proficiency in applying applicable rules, regulations, and safety procedures for assigned financial activities and overall Department functions.
• Proficiency in applying worker safety procedures.

Community Dimension of Practice Skills:

• Proficiency in distinguishing and facilitating the role of governmental and non-governmental organizations in the development of fiscal and resources partnerships and the delivery of community health services through the participation of key stakeholders
• Proficiency in provision of administrative and fiscal support for the Community Health Improvement Plan implementation.

Analysis and Assessment Skills:

• Proficiency in using data management and quality improvement tools and application to fiscal processes.
• Proficiency in adhering to and assuring ethical principles in the collection, maintenance, use, and dissemination of financial data and information.
• Proficiency in quality improvement principles and application of public health standards related to finance.

Policy Development and Program Planning Skills:

• Proficiency in planning, implementation, and evaluation.
• Proficiency in policy development, feasibility analysis, incorporating policies into plans and systems, and policy evaluation and impact analysis.

Communication and Cultural Competency Skills:

• Proficiency in written and oral communication including in person, through print and electronic means.
• Proficiency in assuring that cultural, social, and behavioral factors play a significant role in the accessibility, availability, and delivery of public health.
• Proficiency in applying communication and group dynamic strategies in interactions with individuals and groups and incorporating strategies for interacting with persons from diverse backgrounds.

Financial Planning and Management Skills:

• Proficiency in managing fiscal systems required by the Health Department.
• Proficiency in generally accepted accounting (GAA) principles.
• Proficiency in generally accepted auditing standards.
• Proficiency in fiscal problem solving, decision making, critical and analytical thinking skills.
• Proficiency in governmental accounting standards.

Other:

• Must successfully complete a pre-employment/post offer drug screen.
• Must successfully complete a pre-employment/post offer background check, which may include; criminal and civil claims, credit report, finger printing, etc.
• Must possess and maintain a valid driver's license, current certificate of vehicle insurance and access to reliable transportation.
• Proficiency in use of advanced computer skills: email, word processing, databases and spreadsheets, and internet searches.
• Proficiency in the Health Department/County's finance system within three (3) months of hire.
• Ability to work longer shifts, nights, and weekends to meet operational needs as determined by management.
• Ability to meet the physical demands of the Essential Functions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Engages in the following movements:

Sitting, standing, walking, reaching and writing/typing frequently; climbing, balancing, stooping, kneeling, crouching, lifting, fingering, grasping, and feeling occasionally. Must be able to lift and/or move up to 10 pounds frequently and 30 pounds occasionally. Hearing ability sufficient enough to communicate with others effectively in person and over the phone. Visual ability must be sufficient enough to read documents, computer screen and drive a car. Must be able to be fitted and wear

NIOSH 95

mask, in conjunction with emergency preparedness.

• Participates in trauma-informed trainings as assigned.
• Knowledge of best practices in trauma-informed organizations and trauma-informed care.

TOOLS AND EQUIPMENT USED

Must be able to use multi-line telephone, fax machine, copy machine, calculator, computer, scanner, cellphone, and printer.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee works in a typical office environment. The employee is exposed to noise from close working conditions and significant work pace/pressures with the annual budget preparation due to overtime and deadlines. WCHD is committed to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all. Employees are empowered to do their work to the best of their ability as well as receive organizational support to help prevent and address secondary trauma.