Controller, Accounting & Fleet Finance - Must Have Transportation Industry Experience USA Logistics Inc - 3.3 Woodridge, IL Job Details Full-time $74,500 - $95,000 a year 1 day ago Qualifications Financial close processing Operational analysis Internal controls Accounts receivable management Performance management Supervising experience Accounts payable management Bachelor's degree GAAP Managing accounting teams Accounting and finance experience Closing the books Process management Data analysis software Full Job Description USA Logistics Inc. is a growing transportation and logistics company specializing in dry van and hazardous materials freight across the continental United States. Our asset-light, owner-operator-focused operating model requires disciplined financial management, accurate driver and vendor accounting, and reliable operational data. We are seeking an experienced Controller to lead our accounting and fleet finance function, oversee a team of three, and coordinate with our offshore operations support team. This person will build scalable accounting processes, strengthen financial controls, improve settlement accuracy, and provide leadership with clear visibility into cash flow, truck-level economics, and company profitability. Position Overview The Controller will oversee the company's full-cycle accounting, bookkeeping, financial reporting, owner-operator settlements, vendor accounting, and fleet-level financial tracking. This role combines accounting leadership with transportation-specific financial operations. The Controller will manage two Driver/Vendor Accounting team members and one Finance Associate while establishing clear workflows and controls with the offshore team responsible for load creation and transportation management system (TMS) data hygiene. The ideal candidate is a hands-on accounting leader who can manage people, improve processes, maintain accurate financial records, and turn operational and accounting data into actionable business insights. Key Responsibilities1. Accounting Leadership & Team Management Manage, coach, and develop two Driver/Vendor Accounting team members and one Finance Associate. Establish clear responsibilities, workflows, deadlines, review procedures, and performance expectations. Oversee daily accounting operations while ensuring the team maintains accurate and timely records. Review reconciliations, settlement exceptions, vendor balances, journal entries, and other material financial transactions. Establish documented standard operating procedures and cross-training to ensure continuity of operations. Monitor team productivity, backlogs, error rates, and turnaround times. Coordinate with the CEO and operations leadership to resolve escalated financial and accounting issues. 2. Full-Cycle Accounting & Bookkeeping Own the company's general ledger, chart of accounts, and full-cycle bookkeeping process. Ensure revenue, expenses, accruals, debt obligations, and other transactions are recorded accurately and in the appropriate accounting periods. Manage the monthly close process and prepare monthly financial statements, including the income statement, balance sheet, and cash flow statement. Deliver monthly financial reporting by the 10th business day. Maintain organized supporting documentation and a reliable audit trail for all material transactions. 3. Driver & Owner-Operator Accounting Oversee accurate and timely weekly owner-operator settlements. Ensure settlements reflect applicable contractual revenue shares, dispatch commissions, advances, deductions, reimbursements, and other authorized charges. Oversee driver and owner-operator account reconciliations, outstanding balances, settlement disputes, and adjustments. Maintain accurate records of amounts earned, amounts paid, and balances owed by or to each driver or owner-operator. Establish controls to validate settlement calculations and prevent duplicate, unsupported, or unauthorized deductions. Oversee tracking of equipment rentals, insurance charges, fuel advances, repairs, maintenance, tolls, permits, escrow balances, and other applicable deductions. Reconcile settlement data against supporting documentation, vendor invoices, repair orders, and TMS records. Ensure deduction practices comply with applicable contracts and legal requirements. Establish reporting for unresolved disputes, outstanding deductions, advances, and recovery balances. 4. Truck & Driver Financial Tracking Maintain reliable financial records at the individual truck and driver level. Track truck-level revenue, miles, settlements, rental costs, insurance, repairs, maintenance, and other identifiable operating expenses. Develop reporting to evaluate financial contribution by truck, driver, customer, lane, and fleet segment where the underlying data supports reliable analysis. Monitor truck utilization, downtime, unusual cost patterns, and operating performance. Distinguish gross freight revenue, owner-operator payments, and revenue retained by USA Logistics. Identify underperforming trucks, recurring settlement discrepancies, cost overruns, and opportunities to improve profitability. Reconcile operational performance data with settlement records and the general ledger. Provide weekly exception reporting and monthly truck-level financial performance reports to the CEO. 5. Offshore Team & TMS Data Quality Oversee the workflow and output of the offshore team responsible for load creation and TMS data hygiene. Establish procedures to ensure loads are created accurately and promptly, with complete customer, rate, carrier, truck, driver, and reference information as applicable. Ensure required rate confirmations, proof of delivery, accessorial documentation, and other supporting records are attached or properly tracked. Establish controls to identify duplicate loads, missing information, incorrect rates, unassigned loads, incomplete records, and other data-quality issues. Reconcile TMS load activity against customer billing, owner-operator settlements, and accounting records. Monitor unbilled loads, billing exceptions, missing documents, and loads that cannot be settled accurately. Implement daily exception queues, quality checks, service-level expectations, and escalation procedures. Work with operations and the offshore team to resolve recurring data-quality problems at their source. Ensure load creation and data maintenance processes support accurate revenue recognition, timely billing, and correct settlement calculations. Required Qualifications Bachelor's degree in Accounting, Finance, or a related field. At least five years of progressive accounting experience, including full-cycle accounting and financial reporting. Prior experience managing or supervising accounting personnel. Strong knowledge of GAAP, accrual accounting, general ledger management, reconciliations, and financial statement preparation. Demonstrated experience overseeing accounts payable, accounts receivable, and month-end close. Strong Excel or Google Sheets skills and the ability to analyze large operational datasets. Experience developing accounting procedures, internal controls, and performance reporting. Strong organizational, analytical, communication, and team-management skills. Preferred Qualifications Experience in trucking, transportation, logistics, or freight brokerage. Familiarity with owner-operator settlements, driver deductions, factoring, and fleet expense allocation. Experience with transportation management systems and accounting software. Experience coordinating offshore or geographically distributed teams. Experience implementing process improvements and reconciling data across multiple operating systems. CPA, CMA, or relevant accounting certification is a plus.

Pay:

$74,500.00 - $95,000.00 per year

Work Location:

In person