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Vice President of Operations & Finance
Job
Community Foundation of Greater New Britain
Remote
$120,000 Salary, Full-Time
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Job Description
The Community Foundation of Greater New Britain is a nonprofit, community foundation which raises, administers and distributes philanthropic funds to improve the quality of life in central Connecticut and beyond. The mission of the organization centers on inspiring philanthropy, responsibly managing permanent charitable assets, and partnering with the community to address current needs. Position Summary The Vice President of Operations & Finance serves as the Foundation's senior-most finance and operations executive and is responsible for strategic and day-to-day oversight of financial management, accounting operations, budgeting, forecasting, human resources administration, information systems, facilities management, risk management, and regulatory compliance. The Vice President ensures the integrity of the Foundation's financial systems, maintains a strong framework of internal controls, and provides executive-level oversight of all accounting and operational activities performed by the Accounting Manager and other operational staff. The Vice President partners closely with the President, Treasurer, and the Finance & Investment, Audit, and Retirement Committees of the Board of Directors to ensure sound fiscal stewardship, organizational effectiveness, and compliance with all applicable regulations and reporting requirements. The position also supports organizational performance measurement, vendor management, and operational policy development. As the highest-ranking finance professional within the organization, the Vice President provides review and approval oversight for accounting processes, financial reporting, reconciliations, audit preparation, cash management, investment reporting, and tax filings. The Vice President is responsible for establishing and monitoring segregation of duties, approval workflows, and financial controls appropriate for a nonprofit foundation environment. The Vice President of Operations & Finance reports to the President. In the President's absence, the Vice President may serve as the designated person in charge of daily Foundation operations. Primary Job Functions Financial Leadership & Oversight Provide executive oversight of all accounting, finance, treasury, budgeting, forecasting, audit, tax, and investment reporting functions. Supervise and mentor the Accounting Manager, ensuring appropriate review, accountability, segregation of duties, and professional development. Review and approve monthly, quarterly, and annual financial statements, reconciliations, journal entries, and cash management activities. Ensure the accuracy, completeness, and integrity of all financial records and reporting. Maintain and strengthen internal controls, financial policies, and operational procedures to minimize organizational risk and ensure compliance. Serve as management liaison to the Foundation's independent auditors and oversee preparation for annual audits and tax filings. Support and review preparation of Form 990, financial statements, and related regulatory filings. Work with the President and Board Committees on annual budgets, long-range forecasts, financial modeling, and spending policy recommendations. Monitor investment reporting and coordinate with investment managers, custodians, and financial institutions. Provide financial analysis and recommendations to the Finance & Investment, Audit, and Retirement Committees. Ensure compliance with nonprofit accounting standards, donor restrictions, grant requirements, and regulatory obligations. Oversee financial reporting services provided to affiliated organizations. Operations & Administration Direct operational functions including facilities oversight, vendor management, contract administration, information systems, insurance coordination, and organizational risk management. Lead RFP development, evaluation, and vendor selection processes for operational, financial, facilities, and human resource-related services. Oversee building maintenance, tenant relationships, and vendor contracts. Human Resources Support the President in the administration of human resource policies, employee benefits, and personnel procedures. Ensure operational compliance with employment-related policies and practices. Information Systems Provide executive oversight of the Foundation's information systems, technology vendors, and operational data systems. Support the development and maintenance of systems that monitor operational efficiency, development performance, and grant effectiveness. Ensure appropriate data security, operational continuity, and system controls. Board & External Relations Provide staff support and financial guidance to assigned Board Committees. Support the President in presenting financial and operational matters to the Board of Directors. Maintain relationships with auditors, banks, investment advisors, vendors, and external partners. Collaborate with development staff, donors, and community partners as requested. As assigned by the President, (s)he may also represent the Foundation's interests in local, statewide and/or national initiatives & program collaboratives. Minimum Skills/Educational Requirements Seven to ten years of progressively responsible finance and operational leadership experience, preferably in a nonprofit or foundation environment. Bachelor's degree in Accounting, Finance, Business Administration, or related field required; MBA and/or CPA preferred. Demonstrated experience overseeing accounting staff and implementing effective internal controls and financial oversight processes. Strong knowledge of nonprofit accounting, budgeting, audit coordination, financial reporting, and regulatory compliance, with preference given to candidates with experience managing or overseeing state grant funding and related compliance requirements. Experience managing operational functions including facilities, technology, vendor management, and human resources administration. Excellent analytical, written, presentation, interpersonal, and leadership skills. Strong proficiency with Microsoft Office, financial/accounting systems, with a preference for database experience.