Exempt, 12-month position Position Overview The Director of Finance & Operations (DFO) is a key partner to the Head of School and is responsible for the financial leadership and operational systems that keep Seabury running smoothly. The DFO leads budgeting, financial reporting, accounting, audit/tax coordination, and internal controls; manages school operations including tuition billing/accounts receiveable, vendor management, risk management and compliance; and provides HR operational support including payroll/benefits administration and employment documentation. The DFO also supervises the Facilities Manager and Transportation employees, ensuring safe, efficient, and well-coordinated campus operations. Key Responsibilities Finance, Budgeting & Reporting Lead development of the annual operating budget and support multi-year forecasting as needed. Provide regular budget-to-actual reporting, variance analysis, and cash-flow visibility to the Head of School and Board Finance Committee. Build clear dashboards/management reports that support timely decision-making. Support strategic planning through scenario modeling (enrollment, staffing, tuition/aid, program changes, major purchases). Accounting, Controls, Audit & Tax Compliance Perform day-to-day accounting functions (AP/AR, general ledger, reconciliations, journal entries) and ensure accurate monthly closes. Maintain internal controls and improve financial systems, documentation, and workflows. Coordinate annual audit/review processes and serve as liaison with external accountants. Coordinate required filings and compliance work (e.g., Form 990 support/coordination, 1099s, state requirements as applicable). Tuition Billing, Accounts Receivable & Financial Aid Perform tuition billing and accounts receivable; monitor aging reports and follow up with families professionally and consistently. Support financial aid operations and documentation workflow (including platform coordination as applicable) in partnership with the Head of School. Serve as a point of contact for finance-related family questions (billing, payment plans, process clarity). Human Resources (Operational) Provide operational HR support in partnership with the Head of School, including: payroll processing and payroll compliance coordination, benefits administration (enrollment, changes, questions, documentation), maintaining personnel files and employment records, onboarding/offboarding workflows and employment paperwork, supporting compliance processes (training documentation, required forms, etc.). Coordinate with external HR/payroll/benefits partners as needed.
Operations Leadership:
Facilities + Transportation (Supervision) Supervise the Facilities Manager; set priorities, coordinate projects, review job performance, and ensure preventative maintenance and safe campus operations. Supervise Transportation employees and support transportation systems (scheduling coordination, documentation, vehicle-related compliance and safety processes, incident reporting workflows as applicable). Manage vendor relationships, purchasing workflows, and operational contracts to ensure value, quality, and continuity. Risk Management & Compliance Maintain appropriate insurance coverage and coordinate certificates, renewals, and claim communication as needed. Monitor operational compliance requirements and proactively flag risks/concerns to the Head of School. Support safety planning and operational readiness in collaboration with school leadership. Collaboration & Communication Partner closely with the Head of School, leadership team, and faculty to keep systems responsive to school needs. Attend Finance Committee, Administrative Team meetings, and support Board fiduciary reporting through clear, accurate information. Communicate proactively and clearly with staff and families on relevant processes (billing, reimbursements, operational procedures). Compensation & Work Schedule Salary range: $75,000 - $100,000 (full time equivalent) based on qualifications and experience across range of responsibilities On-campus requirement: This is an in-person leadership role designed around consistent on-site presence for operational oversight and collaboration.
Weekly hours expectation:
Approximately 32 (.8FTE) to 40 hours per week (1.0 FTE), with some flexibility in daily start/end times to meet school needs.
Occasional additional hours:
Some weeks may require additional time for time-sensitive work (audit, budget season, year-end, emergencies).
Evening/weekend commitments:
Occasional, as needed for Finance Committee meetings, Board support, and urgent operational matters. Qualifications Bachelor's degree or equivalent experience in finance, accounting, business, or related field. 5+ years of responsible experience in finance/accounting and operations; nonprofit or school experience strongly preferred. Demonstrated success with budgeting, reporting,and internal controls. Experience supervising operational staff (facilities and/or transportation or similar teams) preferred. Comfort supporting HR operations (payroll/benefits coordination, employee records, onboarding/offboarding). Strong spreadsheet skills; experience with accounting systems (QuickBooks or similar strongly preferred). High integrity, strong judgment, discretion, and a practical, collaborative approach. Bachelor's degree or equivalent experience in finance, accounting, business, or related field. 3+ years of responsible experience in finance/accounting and operations; nonprofit or school experience strongly preferred. Demonstrated success with budgeting, reporting,and internal controls. Experience supervising operational staff (facilities and/or transportation or similar teams) preferred. Comfort supporting HR operations (payroll/benefits coordination, employee records, onboarding/offboarding). Strong spreadsheet skills; experience with accounting systems (QuickBooks or similar strongly preferred).
