Financial Coordinator (DOT/D1 #19325)

Posting Details Interviews are anticipated to be conducted within one (1) week of closing date. Why does the job exist? This role serves as the internal link between the Purchasing and Accounting Departments by fulfilling various responsibilities. It offers financial support to the Accounting Department through auditing, processing, and reconciling financial transactions. The position is responsible for reviewing and reconciling these transactions to ensure they adhere to established accounting principles and standards. It also coordinates the accounts payable functions with the Purchasing Department, ensuring all transactions are properly documented regarding obligations, payment authorizations, timely disbursements, and accurate record-keeping while engaging with vendors as needed. Additionally, the individual provides support to the front desk clerk, which involves managing the main phone line, overseeing the opening and closing of the main lobby, and delivering customer service to visitors. How does it get done? Audit invoices for correctness and ensure they align with purchase orders. Collaborate with vendors and agency staff, both by phone and in-person, to facilitate invoice processing and conduct necessary investigations. Ensure that payments are made within a thirty (30) day time frame. Aid in maintaining files related to processed payments. Follow up with important personnel when needed to address any discrepancies. Carry out responsibilities in compliance with departmental procedures, policies and familiarize yourself with procurement and accounting standards. As instructed by your Supervisor, research and digitize documents into the appropriate files. Provide coverage for the front desk and radio Dispatch during absences, breaks, and lunchtime, as well as for night shifts. Respond to calls and welcome customers with professionalism and courtesy. Undertake additional responsibilities as needed to support the mission of the District¿s Business Support and/or Department(s) Who are the customers? NM Department of Transportation District One Staff Ideal Candidate NM Department of Transportation District One Staff Minimum Qualification High School diploma or Equivalency and six (6) months experience in bookkeeping, office administration, auditing, accounting, and/or finance. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) months may substitute for the required experience. Employment Requirements Must possess and maintain a valid Drivers License. Business reference check and Drivers License verification are also required, and employment is conditional pending results. Working Conditions Work is performed primarily in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer to include working with computers, faxes, copiers and printers, and phone usage with extended periods of sitting, standing, bending, squatting, climbing, reaching, kneeling and crawling. Ability to lift up to 25 lbs. Some travel may be required. Supplemental Information Do you know what Total Compensation is? Click here

Agency Contact Information:

Kathrine Martinez (575) 313-4218, Email For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement. Bargaining Unit Position This position is not covered by a collective bargaining agreement.