Fiscal Services Administrative Assistant/Purchasing Specialist

Fiscal Services Administrative Assistant/Purchasing Specialist

NEWBERG SD 29J

DISTRICT OFFICE - Newberg, Oregon This job is also posted in Newberg Public Schools Job Details

Job ID:

5708023

Application Deadline:

May 27, 2026 11:59 PM (Pacific Standard Time)

Posted:

Yesterday

Starting Date:

Jul 1, 2026 Job Description

Job Summary:

Administrative Assistant to the Chief Financial Officer (CFO) performing varied duties in conjunction with services provided to the district administration and staff. Act as purchasing specialist for the district.

Qualifications:

Knowledge of Fusiness and professional grammar, word processing and spreadsheet software with emphasis on Microsoft Office or comparable software; knowedge and understand of OARs and ORSs as the relate to purchasing the the public sector. Skilled in keyborading, ten-key by touch, data entry and systems operation. Ability to manage financeial aspects of the District's computer systems; perform detailed assignments with a high degree of accuracy, organization, and throuroughness; compose memoranda and letters withclarity; understand and follow written and oral instrucitons; meet the public and create a good impression; receive, screen and give varied information to callers; and maintain confidential informaiton. Flexible and willing to do a variety of jobs.

Experience:

Minimum 3 years office and computer experience.

Education:

High School Diploma with some college level work. Associates Dgree in Accounting, Buisness, or related field preferred.

Certification Required:

None

Essential Job Functions:

Act as administrative assistant to the CFO managing calendars, phone calls, correspondence, filing, duplication, word processing and spreadsheets. Prepare and process state, federal and local reports as required. Maintain district fixed asset inventory and issue property tags. Communicate routine decisions and processes/procedures in the absence of the supervisor. Cross train and/or assist in other fiscal department functions as required. Assist staff with purchasing procedures and obtain price quotations. Assist CFO with procurement procedures. Act as purchasing agent for the district by maintaining vendor relationships, records, requests to beplaced on bid lists, and issuing W-9s to vendors. Assist in preparing salary and benefit projections during negotiations. Assist auditors with preparation of audit work papers. Assist CFO in preparing budget document and assist with the budget process as required. Maintain files for all financial matters. Maintain copy machine records and call for repairs as needed. Process employee incident reports, prepare and maintain any worker's compensation claims and reports. Prepare periodic and special financial reports as required. Prepare bank deposits. Finance software securities and user maintenance; set up new users; assign user rights. Prepare district property and casualty insurance documents for annual renewal. Create requistions for all Technology Department purchases. Prepare Accounts Payable checks for mailing. Perform other job-related tasks as assigned. Job Requirements

Language Skills:

Ability to read English and comprehend complex technical language. Ability to write memos and correspondence in English. Ability to effectively present information in one-to-one small group situations.

Mathematical Skills:

Ability to perform basic mathematical calculations with a high degree of accuracy.

Reasoning Ability:

Ability to apply common sense to carry out detailed, but basic, written or oral instructions in English. Ability to deal with problems involving a few concrete variables in standardized situations.

Other Skills and Abilities:

Ability to work collaboratively and establish and maintain effective working relationships with co-workers, supervisor(s), staff, students, parents and community.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to walk and may be continuously required to stand. The employee will frequently bend or twist at the neck and trunk while performing the duties of this job. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee continuously uses hand strength to grasp tools. The employee must be able to lift and/or move up to 10 pounds. The employee may be required to sit at a desk and use a computer for long periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Works in a school environment. Able to use a telephone, operate a computer, and use other office equipment. Able to drive to other program sites and meetings.

TERMS OF EMPLOYMENT

Twelve-month period with vacation time as established.

CLASSIFICATION/LOCATION

CSPT / District Office Position

WORKDAYS/HOURS

8 hours per day, 260 Day Calendar - Anticipated Start Date July 1, 2026 Newberg School District pays 6% PERS contribution, provides a generous insurance cap and long-term disability insurance. Optional Life, AD&D insurance, Short Term Disability, Tax Shelter Annuities, Section 125 health and dependent care accounts, and Employee Assistance Program through Uprise Behavioral Health also available to all staff. Newberg Dundee Public Schools is an equal opportunity employer and educator. In accordance with Federal and Oregon law the District does not discriminate in employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, marital status, age, disability, veteran status, or any other status protected by law, including ORS 659A.030 and related Oregon civil rights statutes. The District complies with the Americans with Disabilities Act (ADA) and applicable Oregon disability laws and provides reasonable accommodations to qualified applicants and employees with disabilities upon request. Requests for accommodations may be directed to the Human Resources Department at (503) 554-5000, unless doing so would cause undue hardship.

Position Type:

Full Time

Salary:

$51,821 to $68,766 Per Year