Health Information Management (Medical Records)

Join Our Team at Aventura at the Bay! Looking for a fresh start with a supportive team and a rewarding career? Aventura at the Bay is seeking an experienced, motivated, and detail-oriented Health Information Management (HIM) / Medical Records Coordinator to join our Skilled Nursing Facility. If you are passionate about healthcare data management, regulatory compliance, and supporting quality resident care, we want to hear from you! Apply Today! Position Summary The Health Information Management (HIM) / Medical Records Coordinator is responsible for organizing, maintaining, and safeguarding resident health information while ensuring compliance with federal, state, and facility regulations. This role serves as a critical link between clinical, operational, and administrative teams by managing electronic medical records, coding, reporting, credentialing, and healthcare data systems. Key Responsibilities Health Information & Medical Records Management Maintain complete, accurate, and confidential resident medical records. Review electronic health records (EHR/EMR) for accuracy and completeness. Enter and maintain resident information within the EMR system. Ensure compliance with HIPAA and all applicable healthcare regulations. Manage medical records storage, retention, and retrieval processes. Coordinate Iron Mountain storage schedules, shipments, and record retention. Coding & Billing Support Perform daily diagnostic coding. Verify and enter classification codes for diagnoses, procedures, and treatments. Add therapy codes weekly based on therapy logs. Create and maintain diagnosis logs that transfer to UB-04 billing forms. Participate in monthly Triple Check meetings. Data Management & Reporting Update and organize healthcare data within clinical databases. Compile reports and data analyses as requested. Monitor payer audits and denial trends. Analyze clinical data to support quality improvement initiatives and reporting requirements. Immunization & Regulatory Reporting Collect and document resident vaccination information upon admission. Maintain vaccination status logs for residents and employees. Manage and report vaccination and COVID-related data through the National Healthcare Safety Network (NHSN). Ensure compliance with CMS, CDC, and state reporting requirements. Verify required immunizations and COVID status through Florida SHOTS for staff, residents, agency personnel, physicians, nurse practitioners, hospice staff, and contractors. Credentialing Coordinate credentialing and recredentialing of practitioners within the facility. Maintain credential files and ensure compliance with facility requirements. Qualifications Previous Health Information Management or Medical Records experience required. Skilled Nursing Facility (SNF) or Long-Term Care experience preferred. Knowledge of medical terminology, diagnostic coding, and healthcare regulations. Experience with EMR/EHR systems and healthcare databases. Strong organizational, analytical, and communication skills. Ability to maintain confidentiality and manage multiple priorities. Proficiency with Microsoft Office and healthcare software systems. Why Join Aventura at the Bay? Supportive and collaborative work environment Opportunity to make a meaningful impact on resident care Professional growth and development opportunities Stable and rewarding healthcare career Apply Now! Ready to join a team dedicated to excellence in resident care and healthcare operations?