Medical Records Clerk

Medical Records Clerk Parma, OH Job Details Full-time 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance Qualifications Collaborate with healthcare professionals Record keeping Skilled nursing facility experience Long-term care regulations RHIA Electronic health records (EHR) management Achieving HIPAA compliance Maintaining patient confidentiality HIPAA Mid-level RHIT Long-term care facility experience Administrative experience High school diploma or GED Medical administrative support CMS regulatory compliance Quality assurance audits Centers for Medicare and Medicaid Services (CMS) Clinical documentation Organizational skills Health information management Managing patient records Full Job Description We are currently seeking a Medical Records Clerk who will be responsible for maintaining accurate, complete, and confidential resident medical records in accordance with facility policy, HIPAA regulations, and state and federal long-term care requirements. This role supports clinical, administrative, and survey functions by ensuring medical records are organized, current, and audit-ready. Key Responsibilities Maintain resident medical records in compliance with HIPAA, CMS, and facility policies Assemble, audit, and maintain both electronic and paper medical records Ensure timely completion, order, and accuracy of documentation Monitor records for missing documentation and follow up with nursing and interdisciplinary staff Prepare medical records for admissions, discharges, transfers, and readmissions Assist with chart audits, quality assurance, and survey preparation Respond to record requests in accordance with release of information policies Maintain confidentiality and safeguard protected health information (PHI) at all times Collaborate with nursing, therapy, social services, and administrative staff Support electronic medical record (EMR) system workflows and documentation standards Required Qualifications High school diploma or equivalent Previous experience in medical records, health information management, or healthcare administration (long-term care preferred) Working knowledge of HIPAA and confidentiality requirements Strong attention to detail and organizational skills Ability to manage multiple tasks and meet deadlines Preferred Qualifications Experience in a long-term care or skilled nursing facility Familiarity with electronic medical record (EMR) systems Certification in Health Information Management (RHIT, RHIA) or coursework in HIM (preferred but not required) Experience with CMS survey processes and audits What We Offer Competitive compensation based on experience Benefits package including medical, dental, vision, retirement, and paid time off (if applicable) Supportive leadership and collaborative team environment Stable schedule and opportunity for professional growth We are an Equal Opportunity Employer and consider all applicants for positions without the regard to race, color, religion, sex, national origin, age, sexual orientation, marital or veteran status, or non-job related handicap or disability.