Facility Projects Coordinator

Facility Projects Coordinator Harbor Freight - 3.3 Calabasas, CA Job Details Full-time $27.98 - $42.02 an hour 23 hours ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Paid time off Vision insurance Life insurance Paid sick time Qualifications Project reporting Construction project reporting Data analysis reporting Presentations for conferences or internal meetings Shipment tracking for distribution operations Vendor coordination Mid-level Project communication management 3PL Data summary reports Schedule management Bidding project phase Expense reports Records management Freight shipment tracking Data management Scheduling pickups and deliveries Construction document control Procurement contract management Retail construction project management Contracts Operational excellence initiatives Order tracking Project contract management Cross-functional collaboration Cross-functional communication Construction stakeholder coordination Progress tracking (project management tasks) Full Job Description Reporting to the Manager Facilities - Facility Projects, this role plays a pivotal part in supporting Harbor Freight's new store opening and existing store project teams, as well as the broader Retail Facilities team. The position is responsible for driving consistency and excellence across project documentation, including creating and maintaining program playbooks, project orders, labor tracking, reporting, and document management. As a highly collaborative, cross-functional role, this position partners closely with vendors, internal stakeholders, and store teams, while navigating a range of project management systems and tools. It is instrumental in ensuring accurate reporting, seamless communication, and effective coordination across multiple projects. We are seeking a high-performing, proactive, and highly organized individual who thrives in a fast-paced, growth-oriented environment. The ideal candidate is intellectually curious, eager to learn, and energized by supporting field-based teams. This role offers the opportunity to make a tangible impact by driving operational excellence, enhancing project execution, and contributing to the successful delivery of new store openings and existing store projects across the enterprise.

Duties and Responsibilities Project Payroll Reporting:

Maintain and report all project travel reporting for team, monthly reporting for all travel expenses, project labor transfers, missing hours and timecard timely submittals in conjunction with the Project Managers. 30% Manage order tracking for variables, missing items, signage, and trucks and maintain back-order log for all 3PL items; communicate with Stores as items arrive and are shipped. Schedule final pickups for 3pl and other vendors. 20% Coordinate and distribute various reports for all projects and team. 20% Support Construction, Facility Projects, and Retail Facilities team by maintaining all departmental communication and documentation through an online project management system and ensuring information is maintained in accordance with requirements.10% Maintain catalog of Facility Projects Playbooks, Processes, team roster, PTO log, and all relevant information for on-boarding/off-boarding any team member .10% Develop cross-functional project information and reporting for presentations and Ensure accuracy of data, information, and analyses to support strategic goals. Attend, Facilitate, provide presentations and reports for meetings, as assigned. 5% Provide back-up support for Construction team for Bidding, Awards, Budgets and Work Authorizations for assigned vendors and projects. Creation of contracts and manage routing approvals for all types of facility projects, including timely follow-up with contractors/vendors to ensure contracts are executed prior to project start date. 5% Additional Duties, as assigned Scope Staff supervision and development: No Decision making: No provides input, reporting for decisions to be made by others.

Travel:

Up to 10%

Flex Designation:

Anywhere The anticipated range for this position is $27.98 - $42.02 per hour depending on location, knowledge, skills, education and experience. In addition, we offer comprehensive and competitive benefits to Associates (and their families) such as early access to pay, medical, dental, vision, life insurance, short-term and long-term disability. Eligible Associates are able to enroll in our company's 401k plan. Associates will accrue paid time off up to 236 hours per year (inclusive of PTO, floating holidays, and paid holidays). Paid sick time up to 80 hours per year unless otherwise required by law.