Clinical Administrator Pediatric Therapy Practice:

Clinic Aide Little Hands OT Corte Madera, CA Job Details Part-time | Full-time $25 - $29 an hour 6 hours ago Benefits Disability insurance Health insurance Dental insurance Paid time off Opportunities for advancement Retirement plan Paid sick time Qualifications Volunteer management Experience working with children Clinical documentation Cleaning Camp experience Full Job Description Job Overview Are you a master of organization with a passion for helping children reach their full potential? Little Hands is a vibrant pediatric therapy practice, and we are looking for a Clinical Administrative Assistant to serve as the administrative "glue" holding our clinic together. In this dynamic role, you will work closely with our Clinic Coordinator, balancing operational support with hands-on assistance for our therapists and families. Whether you are auditing patient records, coordinating a summer camp, or guiding a child from the lobby to their session with a smile, your work will directly empower our team and the families we serve. What You'll Do Team & Family Support The "Right Hand": Assist the Clinic Coordinator with insurance documentation, incoming mail, and operational workflows to keep leadership focused on growth.

Warm Welcomes:

Partner with our front desk team to greet families and create a safe, exciting environment for children transitioning into therapy.

Therapist Support:

Serve as "boots on the ground" for our clinicians—preparing session materials, assisting with transitions, and lending a hand during group therapy.

Volunteer Leadership:

Act as the primary mentor for clinic volunteers, managing their onboarding, schedules, and daily tasks.

Clinic Operations & Management Scheduling & Records:

Coordinate PTO requests and track weekly therapist caseloads to ensure our clinical records remain accurate and up to date.

Inventory & Materials:

Oversee our therapy toy and supply inventory. Handle ordering, audit assessment forms, and ensure treatment rooms are clean, organized, and stocked for play-based healing.

Digital Tools:

Manage therapy software subscriptions and maintain the therapist portal so our team has the digital resources they need.

Culture & Engagement:

Drive our clinic's celebration calendar by organizing birthday recognitions, marking milestones, and producing our monthly community newsletter.

Events & Seasonal Programs Summer Camp Coordination:

Play a central role in planning and executing seasonal camps—from sourcing supplies to providing on-site assistance during activities.

Who You Are Passionate About Pediatrics:

You are patient, warm, and thrive in a high-energy environment focused on children.

Process-Driven:

You find genuine satisfaction in a well-structured spreadsheet (Google Sheets/Excel) and a pristine supply closet.

Proactive Problem-Solver:

You anticipate clinic needs before they arise—whether restocking low assessment forms or stepping in to assist a child waiting for pickup.

Trustworthy & Professional:

You handle sensitive medical, insurance, and personnel information with complete confidentiality and care. Join our team as a Clinic Aide to contribute your administrative expertise while supporting the well-being of children receiving pediatric therapy services!

Pay:

$25.00 - $29.00 per hour Expected hours: 20.0 - 40.0 per week

Benefits:

Dental insurance Disability insurance Health insurance Opportunities for advancement Paid sick time Paid time off Retirement plan

Work Location:

In person