A Healthcare Administrator directs and coordinates delivery of health care and medical services. Manages finances and recordkeeping and communications with medical staff. Works to improve quality and efficiency. May run smaller medical practices or work in specialized areas within large hospitals or health care systems.
Glendale, CA Job Details Full-time $26 - $30 an hour 19 hours ago Benefits Flexible schedule Qualifications Management Team leadership Executive administrative support QuickBooks Organizational skills Front desk Office management Full Job Description Job Summary We are seeking a dynamic and highly organized Office Manager/Administrator
FOR A MEDICAL/ SURGICAL OFFICE
to oversee daily office operations and ensure a smooth, efficient workplace environment. This role is vital in coordinating administrative functions, managing vendor relationships, supporting team management, and maintaining accurate financial records. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive attitude to foster a productive office atmosphere. Responsibilities Manage day-to-day office operations, including front desk duties, filing systems, and general administrative support Oversee schedule management for staff and executive calendars, coordinating meetings and appointments efficiently Supervise administrative staff and provide training & development opportunities to enhance team performance Handle vendor management by negotiating contracts, processing invoices, and maintaining supplier relationships Support human resources functions such as onboarding new employees, maintaining confidential personnel files, and assisting with payroll processing using accounting software like QuickBooks or similar financial tools Coordinate event planning for company meetings, training sessions, and special events to ensure seamless execution Maintain accurate bookkeeping records, manage accounts payable/receivable, and assist with budgeting and financial reporting using spreadsheets and accounting software Payroll Ensure compliance with company policies regarding confidential information handling and office procedures Facilitate effective communication across departments through professional phone etiquette and client correspondence Experience Proven experience in office management or administrative roles with 1 year of experience
MEDICAL OFFICE EXPERIENCE
Demonstrated supervisory experience leading teams or managing administrative staff Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with advanced spreadsheet skills for budgeting and financial tracking Hands-on experience with accounting software such as QuickBooks or similar financial platforms Strong background in bookkeeping, payroll processing, vendor management, and office finance operations Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Exceptional communication skills—both verbal and written—and the ability to handle sensitive information discreetly Experience in event planning, client communication, and managing multiple projects simultaneously Join us as an Office Manager/Administrator to play a key role in creating an organized, efficient workspace that empowers our team to excel. We value proactive leaders who thrive on multitasking and are committed to fostering a positive office culture through exceptional administrative support.
