Front Desk Admin

Front Desk Admin James Warren Dental

• 1.0 Millbrae, CA Job Details $24
• $30 an hour 1 day ago Qualifications Dental receptionist Full Job Description Front Office Coordinator / Dental Receptionist James Warren Dental
• Millbrae, CA About Our Office We're a modern, patient-focused dental practice in downtown Millbrae, located on a lively neighborhood street next to a popular local produce market with steady foot traffic throughout the day.

Our space is bright and welcoming, with skylights, ceiling fans, and a large storefront window that brings in natural light. We keep the energy upbeat with music throughout the day—and even have outdoor speakers that bring a bit of that energy out to the sidewalk. We are a one-doctor, two-hygienist practice with five operatories, equipped with digital scanners, CBCT, and laser dentistry. Our team values positive energy, open communication, continuous learning, and creating a consistently great patient experience. About the Role We're looking for a Front Office Coordinator to support daily operations and help create a smooth, welcoming experience for patients from check-in through checkout. This role is ideal for someone who enjoys a flexible, floater-style position supporting both front and back office operations. Responsibilities Manage patient check-in, intake, and communication Maintain a productive schedule and coordinate treatment and recall Handle financial interactions and post payments in Dentrix Support insurance processes, including verification and claim follow-up Conduct patient outreach using Weave (confirmations, unscheduled treatment, recall) Assist with basic back-office tasks as needed to support clinical flow Qualifications Dental front office experience required Experience with Dentrix preferred Experience using Weave preferred Dental assisting experience preferred Strong organizational and multitasking skills Comfortable discussing financials with patients Who You Are Friendly, reliable, and patient-focused Organized, detail-oriented, and accountable A strong communicator who works well with both patients and team members Adaptable and willing to step in wherever needed Schedule Monday-Thursday, 8:00 AM

• 5:00 PM Schedule may be tailored based on candidate availability and practice needs Potential expansion to Fridays Compensation $24
• 30 per hour, depending on experience