Front & Back Office Medical Assistant, Front Desk Administrator Ajliss Medical Aesthetics Pasadena, CA Job Details Part-time | Full-time $19•$22 an hour 1 hour ago Benefits Paid time off Employee discount Referral program Paid sick time Qualifications Vendor relationship building Medical scheduling Administrative experience Medical records Attention to detail Medical Assisting Full Job Description Ajliss Medical Aesthetics•Be the Heart of Our San Dimas Team Ajliss Medical Aesthetics is a leader in the aesthetics industry and a premier provider of Allergan products. We are seeking a Medical Administrative Coordinator — a polished, detail-oriented professional who thrives at the intersection of patient care and operational management. This is not just a front desk role; it's a chance to become a trusted partner in the success of our San Dimas location. In this elevated position, you'll combine administrative expertise with hands-on clinical support to ensure our patients receive the highest quality care while our office runs smoothly behind the scenes.

What You'll Do Patient Experience Leadership:

Welcome and guide patients through their visit, ensuring they feel comfortable, cared for, and valued.

Administrative Oversight:

Manage scheduling, maintain client records, and oversee office workflows with precision and efficiency.

Financial Support:

Process transactions accurately, prepare monthly financial and productivity reports, and assist management with business insights.

Vendor & Partner Relations:

Coordinate with product representatives, attend financial and operational meetings, and support strategic business growth. Clinical Assistance (if certified): Support providers with select medical assistant tasks such as prepping patients, applying numbing creams, or assisting during procedures.

Operations & Inventory:

Conduct physical inventory, track supplies, and maintain a clean, professional, and welcoming environment for staff and patients alike. What We're Looking For Medical Assistant certification or equivalent experience strongly preferred . 1+ year of administrative or front office experience (ideally in aesthetics, dermatology, or healthcare). Strong multitasking, organizational, and communication skills. Professional presence and genuine passion for patient care. Comfort with reporting, numbers, and maintaining accuracy under pressure.

Schedule Tuesday:

9:00 AM•5:00

PM Wednesday:

9:00 AM•7:00

PM Thursday:

9:00 AM•7:00

PM Friday:

9:00 AM•5:00

PM Saturday:

9:00 AM•2:00 PM Why Join Ajliss? At Ajliss, you'll be part of a respected and growing medspa known for innovation, quality, and results. This role places you at the core of both patient experience and business operations, offering you exposure to the medical aesthetics industry from every angle. As we expand, you'll have opportunities to grow with us — taking on greater responsibility, leadership, and impact. If you're ready to step into a role that blends patient care, operations, and business strategy, apply today to join the Ajliss team!

Job Types:

Full-time, Part-time Pay:

$19.00•$22.00 per hour

Benefits:

Employee discount Paid sick time Paid time off Referral program People with a criminal record are encouraged to apply

Work Location:

In person