Assistant Director of Clinical Education Western University of Health Sciences - 4.2 Pomona, CA Job Details Full-time $75,000 - $85,000 a year 1 day ago Benefits Paid time off Retirement plan Qualifications Optimizing workflow processes Resource allocation Staff performance monitoring Stakeholder engagement Staff supervision Confidential information handling Healthcare staff management Educational administrative software Workflow management (operations management method) Faculty collaboration Academic institution experience Personnel administration Computer skills Budget management in healthcare Experience at colleges/universities Process improvement planning Education and development budget management General management Program budgeting Stakeholder relationship building Logistics planning Event logistics coordination Staff development University experience Full Job Description Under the general direction of the Associate Dean of Clinical Education, the Assistant Director of Clinical Education provides operational leadership and administrative oversight for the third- and fourth-year clinical education program at WesternU/COMP, supporting both its day-to-day functioning and long-term effectiveness. Reporting to and in partnership with the Associate Dean of Clinical Education, this role directs departmental administration and personnel, oversees student rotation coordination and clinical site relations, monitors the department's budget, and helps advance strategic initiatives that strengthen the program. The position ensures smooth, well-coordinated functioning across all operational areas. Knowledge, Skills and Abilities Individuals must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job.

Knowledge:

Clinical education operations, rotation logistics, and departmental administration within an allopathic or osteopathic medical school. Budget monitoring, expenditure tracking, and resource allocation within an academic or clinical department. COCA accreditation standards and osteopathic medical education requirements.

Skills:

Strong communication and relationship-building skills with internal and external stakeholders including faculty, staff, students, preceptors, and healthcare partners. Ability to plan and execute high-impact events and manage logistics in fast-paced environments. Proficiency with software systems relevant to clinical education, data tracking, and workflow management.

Abilities:

Supervise and develop staff, manage competing operational priorities, and implement process improvements across departments. Exercise sound judgment and discretion in handling confidential student and staff matters. Demonstrate a commitment to working in an organization that values and promotes humanism.

Required Qualifications Education:

Master's degree in education, healthcare administration, or a related field required.

Experience:

At least five years of experience in higher education and/or clinical administration, including a minimum of two years of direct supervisory experience with responsibility for staff development and performance management. Experience managing GME program(s) is also acceptable. Preferred Qualifications Familiarity with COCA (Commission on Osteopathic College Accreditation) standards and accreditation processes preferred.

Essential Job Duties Key Responsibilities Operations and Logistics:

Provide administrative oversight for departmental operations, including supervision of staff, student rotation coordination, workflow optimization, and technological integration. Directly supervise the Manager of Clinical Education and other assigned staff and provide indirect oversight of personnel who report through the Manager. Oversee personnel functions including staff development, performance management, and allocation of work assignments for direct reports, and provide hiring recommendations for departmental positions. Ensure smooth day-to-day functioning of the department and serve as a resource for coordinators and managers.

Key Responsibilities Strategic Planning:

Provide high-level planning to guide the vision, effectiveness, and future development of the Department of Clinical Education. Collaborate with the Associate Dean of Clinical Education to identify department priorities, develop action plans, and support continuous improvement across operational areas.

Key Responsibilities Curriculum Implementation, Grades and Assessment:

Optimize clinical education's curricular delivery and grades and assessments workflows, processes, and personnel in partnership with Manager of Clinical Education.

Key Responsibilities Site Relations:

Support and maintain ongoing relationships with clinical sites and preceptors, including affiliation support and stakeholder engagement, in coordination with the Associate Dean of Clinical Education. Serve as a senior resource for resolving escalated site issues, troubleshooting operational concerns that arise and routing matters requiring the Associate Dean's involvement accordingly. Conduct new site initial visits as appropriate.

Key Responsibilities Site Evaluation:

Assist in the evaluation and reporting relating to clinical rotation sites, including communication with sites and coordination of documentation and follow-up.

Key Responsibilities Budget:

Monitor the department's internal budget, including tracking expenditures, preparing reports, and ensuring alignment with institutional financial goals. Provide recommendations on resource allocation to support departmental priorities. Key Responsibilities Other duties as assigned by the Associate Dean of Clinical Education. Posting Details Continued Work Schedule Normal business hours including some evenings and weekends. Travel may be required for various off-site meetings, training, conferences, and/or events in support of the overall objective of the position. This position requires on-site presence at the Pomona campus a minimum of three (3) days per week. Working at WesternU We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable. We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally, Our faculty, staff, and administrators are 100% focused on student success. Our University culture creates the context for a nurturing and supportive environment. Faculty, staff, and students can expect to make deep, personal relationships within the University community. As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences. WesternU's core value of humanism encourages all to bring their whole self in all that they do. We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people! Expected Pay Scale Minimum $75,000 Annually Maximum $85,000 Annually Physical Demands Physical Demands Do the essential functions of this job require lifting? Yes If yes, list maximum weight and duration The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing the duties of this position, the employee is regularly required to sit, use hands to operate a computer, and communicate effectively. The employee may occasionally need to stand, walk, bend, or lift items weighing up to 10 pounds (and occasionally up to 25 pounds). Vision requirements include close, distance, peripheral, and color vision. Frequent travel may be required between campuses, clinical sites, and events. Describe Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties of the position are normally performed in a typical office setting. The noise level in this setting is usually moderate due to office machines and/or computer printers, and light office traffic. Posting Information Posting Number A01041 Posting Date 07/29/2026 Close Date 07/29/2027 Open Until Filled Yes Conditions of Employment - Background Check To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position. Pay Transparency Act Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications. Equal Opportunity Statement (EEO) It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time. Applicant Documents Required Documents Resume Optional Documents Cover Letter Letter of Recommendation #1 Letter of Recommendation #2 Letter of Recommendation #3 Additional Applicant Document