A Clinical Coordinator coordinates operations and oversees medical assisting staff in a clinic or medical department. Responsibilities include supervision of day-to-day operations, management of business aspects, HR duties within the team.
Summary As a Medical Practice Coordinator, you will oversee the daily operations of the provider's practice, ensuring efficient practice management and administrative support. This role requires a strong foundation in medical terminology, EHR systems, and HIPAA compliance, while also leveraging your skills in budgeting and fiscal management. You will report to the office manager and collaborate with healthcare professionals to enhance patient care. Your experience in supervising and managing medical office functions will be essential in driving operational success and maintaining high standards of service within the practice. Some traveling between locations may be required.
Primary Duties and Responsibilities:
1. Establishes oneself as the role model for teamwork, professionalism and cooperation/support for the physician team and other members of SCOI. 2. Acts in a manner that is supportive of SCOI policies and mission. 3. Ensures the smooth running of the physician practice and recommends improvement where warranted. 4. Maintains the physician calendar, clinic and surgical schedules and on-call calendars. 5. Works with Payer Relations department to ensure physicians credentialing is current and CV and licenses are up-to-date. 6. Schedules appointments, surgeries and/or surgical procedures as per the physician protocol. 7. Coordinates authorizations with CCWC and Patient Benefits. 8. Coordinates receipt of x-rays, diagnostic testing and lab results. 9. Coordinates surgical pre-op, authorization and associated paperwork. 10. Responsible for prescription refills. 11. Schedules deposition and collects fees. 12. Schedules surgeries as needed. 13. Manages the med-legal process, including scheduling of QME, AME, IME, quoting and collection of fees, and the managing of associated records/x-rays. Must be knowledgeable in scheduling and reporting as per Labor Code. Must be knowledgeable in reporting guidelines as established by Labor Code. Must be able to coordinate the timely receipt of all paper work for
AME/IME/QME
Must be able to communicate clearly and concisely with attorneys and or adjusters. 14. Ensures translators are scheduled as appropriate. 15. Follows all pertinent requirements of Meaningful Use and
PQRS. 16.
Required to have Medical Assistant experience. 17. Triages physician phone calls and provides call backs in timely fashion. 18. Answers all emails and SRS messages within (1) business day. 19. Checks and maintains team faxes and processes as needed. 20. Triages incoming messages via the SCOI patient portal and responds within (1) business day. 21. Maintains records within EMR following specified protocols and policies. 22. Other duties as assigned.
Additional Duties:
Oversees activities of other team members to ensure smooth running of the physician's practice. Delegates as appropriate to other team members. Acts as a role model for others and assists as necessary. Completion of Disability forms. Work closely with billing and benefits staff. May be required to cover MA position. May be required to edit reports in SRS and or Webmedx.
Compensation Disclaimer:
In accordance with California pay transparency guidelines, the posted salary range reflects the anticipated base pay for this position. Final compensation within this range will be determined based on factors including, but not limited to, relevant industry experience in healthcare and leadership experience, education, and overall qualifications. Equal Employment Opportunity Statement Southern California Orthopedic Institute is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive workplace. We do not discriminate against applicants or employees based on race, color, religion, sex (including pregnancy and related conditions), gender identity or expression, sexual orientation, marital status, national origin, ancestry, citizenship, age, disability, medical condition, genetic information, military or veteran status, or any other status protected by applicable federal, state, or local law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs, in accordance with applicable laws.
Job Type:
Full-time Pay:
$25.50 - $28.00 per hour Expected hours: 40.0 per week
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Ability to
