Clinical Coordinator

Position Description Position Title Clinical Coordinator Secondary Title Group / Grade 7 Classification Classified Work Location TRC Overtime Eligible Non-Exempt Division Student Learning & Success Differentials N/A Department Nursing & Allied Health Reports To Director of Nursing & Allied Health Supervision Received Works under the general supervision of the Director. Supervisory Responsibility Supervision is not a responsibility of this position. May oversee student employees. Position Summary The Clinical Coordinator provides administrative and operational support for clinical placement activities and related healthcare program logistics within clinical education settings. This position coordinates student placements, onboarding requirements, scheduling activities, compliance tracking, and related communications with students, faculty, and external clinical partners while maintaining accurate and confidential records. The role supports adherence to institutional, regulatory, accreditation, and clinical site requirements through established procedures, timelines, and documentation practices. The Clinical Coordinator supports the non-instructional operational functions necessary for effective clinical program delivery and student placement coordination. Primary Responsibilities 1. Clinical Site Coordination Coordinate student clinical placements with healthcare partners in alignment with program requirements, site availability, and onboarding timelines. Maintain and update clinical placement schedules, rotation assignments, and centralized tracking systems. Coordinate communication regarding placement availability, scheduling changes, onboarding timelines, and logistical issues with students, faculty, and clinical agencies. Prepare and distribute clinical placement documentation, schedules, rosters, and related materials using established procedures and secure communication methods. Track clinical site capacity, student assignments, and placement status across multiple healthcare programs and partner locations. 2. Clinical Compliance & Records Coordination Maintain confidential student onboarding and compliance records, including immunization documentation, background check clearance status, drug screening requirements, certifications, and related onboarding materials. Monitor onboarding and compliance deadlines and communicate with students, faculty, and clinical partners regarding missing or incomplete requirements. Coordinate onboarding documentation and compliance processes in accordance with institutional procedures, accreditation standards, and clinical site requirements. Maintain records and tracking related to clinical affiliation agreements in coordination with the Contract and Procurement Department. Compile and prepare reports related to clinical placements, onboarding, accreditation, regulatory requirements, and related program operations. Assist faculty and clinical partners with required onboarding, placement, and site documentation processes. 3. Student Onboarding Communicate onboarding requirements, timelines, and clinical site expectations to students participating in clinical placement activities. Provide students with procedural guidance regarding onboarding, placement, orientation, registration, and related healthcare program processes. Assist students and faculty with onboarding platforms, document submission processes, account access, and related technical support needs. Coordinate onboarding-related communication and follow-up activities between students, faculty, clinical agencies, and third-party compliance vendors. Support timely completion of onboarding and placement activities through tracking, communication, troubleshooting, and coordination of operational issues. 4. Other Duties as Assigned May participate in College committees and workgroups as assigned. Engages in professional development and training opportunities related to assigned responsibilities. Supports collaborative working relationships with students, employees, healthcare partners, and community stakeholders. Performs other duties as assigned. Institutional Expectations Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage. Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds. Participates in recruitment and retention of students at an individual and institutional level in promotion of student success. Embraces and leverages appropriate technology to accomplish job functions. Provides high quality, effective service through learning and continuous improvement. Qualifications & Additional Position Information 1. Minimum Qualifications Education - Bachelor's degree in business administration, healthcare administration, education, or a related field. Experience - Minimum of three years of experience coordinating administrative, healthcare education, clinical placement, or program support functions involving multiple stakeholders, timelines, confidential information, and compliance-related processes. Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by

ORS 348.609.

Final candidate will be required to provide official transcripts for required degree. Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines. 2. Preferred Qualifications Experience coordinating clinical placements, onboarding, or compliance processes within a healthcare education or clinical training environment. Experience working with healthcare onboarding, compliance tracking, or student information systems. Experience coordinating with external healthcare agencies, clinical partners, or regulatory organizations. Familiarity with accreditation standards, onboarding requirements, or compliance processes related to healthcare education programs. Experience maintaining confidential records and working with privacy regulations such as FERPA. Healthcare-related certification, licensure, or training demonstrating familiarity with healthcare environments, clinical processes, or regulatory requirements. 3. Essential Knowledge, Skills, & Abilities (Core Competencies) Knowledge - Working knowledge of administrative and operational processes within healthcare education, clinical placement, or program coordination environments; data management practices, recordkeeping systems, and applicable privacy regulations (e.g., FERPA and confidential records handling); and onboarding processes, compliance tracking, scheduling coordination, and accreditation- or regulatory-related documentation requirements. Skills - Strong organizational, logistical, and program coordination skills; proficiency in database, spreadsheet, and tracking systems; effective written and verbal communication skills; ability to manage multiple priorities, timelines, and deadlines; strong attention to detail and accuracy; problem-solving skills; and the ability to work with sensitive and confidential information using discretion and professionalism. Abilities - Ability to coordinate complex logistical processes involving multiple stakeholders and external partners; interpret and apply established policies, procedures, and clinical onboarding requirements; maintain accurate and confidential records; adapt to changing operational needs and schedules; communicate effectively with students, faculty, staff, and clinical agencies; and work both independently and collaboratively in a fast-paced environment. 4. Other Requirements For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver's License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required. 5. Remote Work Options (see AP 7239 Working Remotely for more details) This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs. 6. Physical Demands The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions. Manual dexterity and coordination are required for more than half of the daily work period while operating computers, keyboards, telephones, and other standard office equipment. The position primarily involves sedentary office work, including prolonged periods of sitting and sustained visual attention for data entry, document review, scheduling, and communication activities. While performing the duties of this position, the employee may occasionally be required to stand, walk, reach, bend, kneel, stoop, and handle office materials or supplies. The position requires the ability to frequently communicate verbally and in writing and occasionally lift or move materials weighing up to 25 pounds. 7. Working Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate. This is a Full-time Classified, 30-hour per week (75%) position in the Nursing & Allied Health department. Starting compensation is entry level for Group 7 on the 2025-26 Classified Wage Schedule. Position is fixed-term/grant-funded through 6/30/2027, renewed annually, with continuation dependent upon funding. Fixed-term/grant-funded positions do not accrue seniority. Position will remain open until filled, with screening scheduled to begin 6/22/2026. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review. Opportunity Starts Here - with people who bring curiosity, creativity, and care to their work. At Rogue Community College, we strive to hire and support employees who enrich our community and bring fresh perspectives to our work. Together, we're creating a welcoming environment where people feel valued and respected, and where innovation grows. We value the many ways people gain experience and develop skills. If your background doesn't align perfectly with every qualification, we still encourage you to apply. You might be just what we're looking for. Candidates with disabilities requiring accommodation and/or assistance during the hiring process may contact Human Resources at 541-956-7329. Only finalists will be interviewed. All applicants will be notified by email after final selection is made. Final candidate will be required to show proof of eligibility to work in the United States. For position with a degree required, only degrees received from an accredited institution will be accepted; accreditation must be recognized by the Office of Degree Authorization, US Department of Education, as required by

ORS 348.609.

Public Service Loan Forgiveness Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education . Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination .