GENERAL SUMMARY

The Clinical Education Records Administrator creates, maintains, and updates databases and program information for the University's programs that have clinical education as part of their curriculum. This includes but is not limited to: Fieldwork Data (FWD) forms for OT, Student Evaluation of Fieldwork Experience forms (SEFWE) for OT, Clinical Experience Request Forms (CERF) for all programs, Clinical Site Information Forms (CSIF) for PT, Clinical Performance Instrument forms (CPI) for PT and clinical placement data base management for all programs. This individual is also responsible for administering the Educational Support Plan for all Clinical Affiliate Sites, Clinical Instructors and Fieldwork Supervisors that host USAHS students during their clinical rotations. This is a campus-based position located on the St. Augustine Campus located in St. Augustine, FL. This position follows a hybrid work schedule requiring a minimum of 3 days on campus.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Receives and tracks University clinical education pre-admission requirements to ensure compliance
Maintains Clinical Education site files and Student Portal information based on input from affiliate clinical sites, including student, clinical site and clinical instructor surveys and evaluations
Maintains clinical site compliance for all affiliated facilities
Assure accuracy of data for all clinical experiences including student, site and clinical instructor information
Maintains Clinical Performance Instrument (CPI) data provided through CPI WEB as required for student clinical evaluation and accreditation reports
Manages updates and prepares lists provided to students, faculty and staff to ensure timely clinical placements for students
Manages student
clinical placement database including recording confirmations, declines and cancellations of clinical placements
Records and tracks hours of student supervision provided by clinical sites
Issues certificates and vouchers to clinical instructors in accordance with the education support plan
Creates and distributes routine reports within the department and coordinates with other departments to prepare and submit monthly reports reflective of department activity, in accordance with accreditation requirements
Represents USAHS in meetings and conference calls
Assists with other projects, activities and programs as requested

OTHER DUTIES AND RESPONSIBILITIES

May perform other duties and responsibilities that management may deem necessary from time to time.

POSITION IN ORGANIZATION

Reports to:

Manager, Clinical Education Central Functions Positions Supervised:

N/A TECHNICAL, MANAGERIAL & PEOPLE SKILLS REQUIRED

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. EDUCATION and/or

EXPERIENCE

High school diploma, bachelor's degree in healthcare, administration or management preferred
1-2 years of experience, experience in an academic setting preferred but not required
Ability to work accurately and coordinate and accomplish a variety of tasks with tight deadlines
Strong interpersonal skills including effective verbal and written communication skills
Ability to work collaboratively as part of a team and to interact effectively with colleagues, administrators and faculty members and students, as well as external constituencies
Data entry and document management experience; demonstrated attention to detail
Ability to track multiple sets and tracks of data in a demanding work environment
Demonstrates ability to maintain confidential information
Exhibit patience and positive attitude in establishing and encouraging a learning environment
Experience using Salesforce and EXXAT highly preferred
Experience understanding medical terminology highly preferred
Proficiency in Microsoft Office suite including Outlook, Word, Excel, Teams and Adobe TRAVEL
N/A

BUSINESS COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

Collaborates
Building partnerships and working collaboratively with others to meet shared objectives.
Being Resilient
Rebounding from setbacks and adversity when facing difficult situations.
Instills Trust
Gaining the confidence and trust of others through honesty, integrity, and authenticity.
Drives Results
Consistently achieving results, even under tough circumstances.
Innovation
Creating new and better ways for the organization to be successful.
Customer Focus
Building strong customer relationships and delivering customer-centric solutions.

WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 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Clinical Education Records Administrator (St. Augustine, FL)