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Job Description
Temporary On Site Event Coordinator Insomniac Clubs Costa Mesa, CA Job Details Part-time $24 - $27 an hour 6 hours ago Qualifications Customer communication Interpersonal skills Interior layout drawings Customer service Bachelor of Science In-person customer service Bachelor's degree Organizational skills Managing projects Productivity software Event customer service Full Job Description Temporary On-Site Event Coordinator Job Description San Diego/Hybrid/Temporary Part Time
WHO ARE YOU?
Do you enjoy coordinating events in a dynamic nightclub environment? We are looking for a highly motivated Temporary On-Site Event Coordinator who is passionate and motivated, resourceful, and innovative, entrepreneur and forward thinking!
WHO ARE WE?
Insomniac's Clubs Division is focused on creating a best-in-class experience for our Headliners. Our expanding roster of club partners includes some of the world's top venues, delivering performances from globally renowned DJs backed by top-notch sound and visuals. The diverse calendar of events celebrates the electronic dance music community and culture, offering an endless range of experiences. Insomniac Clubs is a separate entity from Insomniac Events, focused on curating and managing unique nightlife experiences. While we share a passion for music and creating unforgettable experiences, Insomniac Clubs operates independently from Insomniac Events and has its own payroll, benefits and organizational structure.
THE ROLE
The On-Site Event Coordinator at our club is a crucial role responsible for overseeing execution of events at the venue, ensuring a positive experience for clients, guests, vendors, and the staff. This role serves as the primary point of contact during events and is responsible for coordinating logistics, maintaining venue standards, and resolving issues as they arise. Responsibilities Plan events from start to finish according to requirements, target audience and client's objectives Onsite lead the day of the event. Supervise set -up and load out. Oversee all aspects of event functions, ready to step into any role as needed due to client requests, changes in event conditions, and environmental requirements Persuasive with details and the ideal candidate has the ability to upsell Creates menus and coordinates details of food and beverage Sources, negotiates, and coordinates vendors for staffing, décor, lighting, entertainment, AV, security, promotional items, signage, and transportation Collaborates with internal team members in other departments, events department, and vendor teams on the planning and execution of events Analyzes challenging situations and makes recommendations for how to address issues and drives resolutions Draft all Banquet Orders and ensure prompt communication with the operations team Ensure events are completed smoothly and step up to resolve any problems that might occur. Requirements and skills Minimum of 2 years experience as an event coordinator or manager Must be able to work late evenings and weekends Skilled in project management Knowledge of Tripleseat is a huge plus Computer savvy; proficient in MS Office Proficient at creating floorplans and modifying them as needed Outstanding communication and negotiation ability Excellent organizational skills A knack for problem-solving and a calm demeanor under pressure Excellent customer-service orientation A team player with a positive attitude BS/BA in PR, marketing, hospitality management or related field is preferred This position is remote, but must be available to do production site visits, meet with vendors, and be onsite for all events. Required hours are 12-25 hours per week depending on the event pipeline. Events are generally in the evening and on the weekends. Candidates must be available to work late into the evening on event days. Position reports to The Director of Sales.
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Insomniac Clubs strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac Clubs will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac Clubs also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Insomniac Clubs recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. $24-$27 per hour - Dependant on experience Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee's salary history will not be used in compensation decisions.
