Key Responsibilities:

Front Desk & Community Support Serve as front desk receptionist during 7:30am-12:30pm, greeting students, parents, staff, volunteers, and community members in person, by phone, and by email. Manage complex or sensitive inquiries with empathy, diplomacy, and strict confidentiality. Support Head of School with scheduling of meetings, staff gathering meals and auction efforts. Cover lunch breaks as needed. Student Health & Safety Coordinate student health plans and medication; respond to student illnesses and injuries with real-time care and communicate promptly with parents. Maintain emergency clipboards and binders, first aid supplies, and health room stock; restock first aid kits and check the AED and Stop the Bleed kit. Staffing & Volunteer Coordination Manage substitute teacher scheduling: build the annual sub list, arrange front desk coverage during faculty meetings, track absences on the sub calendar, and fill coverage gaps for September and throughout the year. Direct the volunteer application process, including collecting background checks and returning volunteer handbook signatures. Building Support Execute facility opening procedures and support general building security and upkeep.

Required Experience, Skills and Qualities:

Experience in a front-facing administrative, health, or coordination role, ideally in a school or child-focused setting. Genuine warmth and patience with children, combined with the composure to respond calmly to health and safety situations. Excellent communication skills and sound judgment in sensitive or confidential situations. Strong organizational skills and the ability to manage multiple ongoing schedules (health, subs, volunteers) at once. Ability to pass a background check. Commitment to The Island School mission.

Ideal Experience, Skills and Qualities:

Familiarity with student information systems (such as DaySchool) or willingness to learn. First aid/CPR certification or willingness to obtain it. Experience coordinating substitute staff or volunteer programs. Comfort with digital communication and scheduling tools (Google Workspace, Remind, or similar).

FTE, Compensation & Schedule:

This position is scheduled 7:30 AM-12:30 PM Monday through Friday, from August to June (July off). Compensation is $25 an hour.

Equal Opportunity Employer Statement:

Don't meet every single skill and quality? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At The Island School we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experiences don't align perfectly with every qualification in the job description, we encourage you to apply.

Nondiscrimination Statement:

The Island School does not discriminate in its hiring or employment practices on the basis of race, color, creed, religion, gender, national or ethnic origin, citizenship or immigration status, sex, ancestry, age, family or marital status, sexual orientation, gender identity or expression, genetic information, honorably discharged veteran or military status, and/or the presence of any physical disability (including pregnancy), mental disability, or sensory disability, or any other legally protected characteristic or status.

Application Process:

Interested candidates are encouraged to visit our website at theislandschool.org to learn more about our philosophy and community. To apply, please submit the following through Indeed by Friday, September 4th: A cover letter detailing your interest and suitability for the role. A current resume. Once Indeed is completed, you will be sent through Indeed the Island School Job Application Form, where you will also be required to provide three professional references and their email addresses, whom we may contact during the application process. The Hiring Committee will be reviewing applications Mid-September. Join us in contributing to a vibrant educational community where children are nurtured and celebrated.

Pay:

$25.00 per hour Expected hours: 20.0 per week

Benefits:

Paid time off

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Front Office Coordinator, Health & Support Services