Healthcare Administrative Assistant Clinical Operations

About the Role We are seeking a highly organized, proactive, and detail oriented Administrative Assistant to the Head of Clinical Operations to support executive leadership, multi clinic operations, provider onboarding, marketing initiatives, and day to day administrative functions. This role is ideal for someone who thrives in a fast paced environment, manages multiple priorities with ease, and enjoys being the dependable point of contact who keeps operations running smoothly. Key Responsibilities Executive & Administrative Support Provide direct daily support to the Head of Clinical Operations, including follow ups, scheduling, communication, and administrative needs Prepare meeting agendas, notes, and action plans Manage time sensitive tasks, reminders, and leadership requests Support HR with candidate coordination, interviews, and onboarding steps Maintain confidential documents and ensure accurate record keeping Operations & Clinic Support Assist with multi clinic workflow coordination and communication Support office leads, providers, lab teams, and ancillary service functions Assist with KPI dashboards, clinic reports, no show logs, and operational metrics Track vitamin inventory, Obagi orders, supplements, Shopify orders, equipment, and office supplies Manage laptop asset tags, IT support coordination, vendor follow ups, and contractor scheduling Provide onsite support at other clinic locations as needed to assist with operations, projects, and leadership initiatives Credentialing & Onboarding Assist with provider credentialing, tracking renewals, and maintaining documentation Coordinate onboarding tasks for incoming providers and staff Marketing & Communication Assist with monthly internal campaigns and employee engagement projects Help coordinate internal events, including staff appreciation and company events Support community outreach events and vendor communication Create flyers, graphics, communications, and structured templates as needed Project Coordination Track timelines and maintain clear follow up on internal and external projects Manage vendor communication, quotes, invoices, and facility needs Support SharePoint updates, trackers, forms, and organized workflows Qualifications 5 plus years administrative or executive support experience Strong communication, problem solving, and organizational skills Ability to multitask in a fast paced environment Proficiency with Microsoft Office, Google Workspace, CRM or scheduling systems, and Excel Healthcare or EMR experience is a plus but not required, eClinicalWorks preferred Must have reliable transportation and be able to travel between clinic locations as needed Reliable, professional, and able to maintain confidentiality at all times What We're Looking For Highly dependable, proactive, and detail driven A problem solver who takes ownership and follows through Someone who enjoys organizing systems and improving processes Warm, professional, and team focused Schedule Monday through Friday Full time, onsite Be Well Primary Care is an Equal Opportunity Employer. Be Well makes employment decisions based on merit and qualifications, without regard to race, color, religion, sex, national origin, age, disability, or any other protected characteristic under applicable law.

Pay:

$18.00 - $20.00 per hour

Benefits:

Dental insurance Flexible schedule Health insurance Paid time off Vision insurance

Work Location:

In person