A Clinical Office Manager manages a clinical office in a hospital or other clinical program. Works with the clinic director and other clinicians. Manages clinic business operations and office administration including scheduling, bookkeeping, billing, patient records, equipment and supply orders.
Office Manager Job Description This Office Manager role supports a busy manufacturing environment by overseeing day-to-day office operations, managing bookkeeping and invoicing, and serving as a key point of contact for customers and delivery partners. The position requires strong organizational skills, attention to detail, and the ability to handle a variety of administrative and financial tasks efficiently and accurately. Responsibilities Manage daily office operations to ensure a smooth and efficient workplace. Handle bookkeeping activities, including accounts payable and accounts receivable. Process approximately 30-40 invoices per week with accuracy and timeliness. Print labels and maintain proper documentation for shipments and inventory as needed. Receive deliveries and coordinate shipping and logistics with carriers such as FedEx and UPS. Interface professionally with customers, responding to inquiries and providing excellent service. Order and maintain office supplies to support staff and operational needs. Perform data entry tasks and maintain accurate records in QuickBooks and Excel. Organize and prioritize multiple tasks and deadlines in a fast-paced environment. Collaborate with team members and demonstrate a willingness to help wherever needed. Essential Skills At least 5 years of experience in administrative support or office management. Proficiency with QuickBooks for bookkeeping and AP/AR functions. Strong experience using Microsoft Excel for data entry and record keeping. Hands-on experience with accounts payable, accounts receivable, and general bookkeeping. Demonstrated office management skills in a busy environment. Excellent organizational skills and attention to detail. Ability to manage data entry tasks accurately and efficiently. Strong communication skills for interfacing with customers and vendors. Additional Skills & Qualifications Proven ability to stay organized and manage multiple priorities. Team player attitude with a collaborative and supportive approach. Willingness to help across different office functions as needed. Comfort working with shipping carriers such as FedEx and UPS. Long-term commitment mindset and interest in stable employment. Work Environment This is a full-time, in-office position in a manufacturing setting, working Monday through Friday from 8:00 a.m. to 4:30 p.m. for a 40-hour workweek. The environment is structured and operationally focused, with regular interaction with internal staff, customers, and delivery partners. The role involves working with office equipment and software such as QuickBooks and Microsoft Excel, handling physical deliveries, and maintaining office supplies. The opportunity is designed for long-term employment, with flexibility for direct hire or contract-to-hire arrangements based on candidate preference. Job Type & Location This is a Permanent position based out of Camarillo, CA. Pay and Benefits The pay range for this position is $70000.00 - $90000.00/yr. Medical, Dental, Vision, 401K. Workplace Type This is a fully onsite position in Camarillo,CA. Application Deadline This position is anticipated to close on Jul 16, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
