A Clinical Office Manager manages a clinical office in a hospital or other clinical program. Works with the clinic director and other clinicians. Manages clinic business operations and office administration including scheduling, bookkeeping, billing, patient records, equipment and supply orders.
About VIBE Academy VIBE Academy is building a new kind of school for the next generation—an inquiry-based, student-centered, AI-driven educational environment designed to prepare students for a rapidly changing, technology-driven global marketplace.
Our mission is:
To provide every student in America with access to a quality, inquiry-based, student-centered, AI-driven educational environment that helps students develop the skills and competencies necessary in a technology-driven global marketplace. As we prepare to open our first Jacksonville campus, we are looking for a highly organized, welcoming, and dependable Front Office Manager to help us build an exceptional experience for students and families from day one. Job Summary The Front Office & Family Enrollment Manager will be the welcoming face of VIBE Academy for families, visitors, and vendors. This role is ideal for someone who loves creating order, helping people, and making sure the details of a busy school environment run smoothly. In this initial part-time role, you will primarily support front-office administration, receive and organize packages and deliveries, welcome visitors, and help prospective and enrolling families navigate the registration process. As VIBE grows, there is an opportunity for this position to expand into a full-time school operations role in Spring 2027. Responsibilities Family & Enrollment Support Family & Enrollment Support Welcome prospective and current families with warmth and professionalism Front Office Administration Answer phones, respond to basic inquiries, and manage front-office communications Greet visitors and help direct them appropriately Receive, organize, and distribute mail, packages, and deliveries Maintain organized files and records Assist with scheduling meetings and appointments Order and maintain basic office supplies Support general administrative tasks as needed School Operations Support Help keep the front office and shared spaces organized and welcoming Support school leadership with administrative projects and tasks Assist with preparation for school events, family meetings, and enrollment activities Help establish simple, efficient systems for day-to-day school administration Identify operational needs and help solve problems before they become bigger issues Meet with parents who are interested in VIBE Academy and answer basic questions about the school and enrollment process Help families complete registration and enrollment paperwork and navigate required systems Follow up with families regarding missing information or next steps Serve as a friendly, responsive point of contact for families during the enrollment process Help create a welcoming and organized experience for families visiting the campus The ideal candidate is: Warm and welcoming — You genuinely enjoy interacting with families and making people feel comfortable. Highly organized — You notice details, keep track of things, and follow through. Reliable — You do what you say you will do and can be counted on to keep things moving. Tech comfortable — You can quickly learn new software, online systems, and digital tools. A strong communicator — You are professional, friendly, and responsive in person, on the phone, and in writing. Resourceful — You can figure things out and don't need every task spelled out for you. Flexible — You enjoy working in a startup environment where responsibilities may evolve as the school grows. Student- and family-centered — You care deeply about creating a positive experience for students and their families. Preferred Qualifications Previous experience in a school, childcare, administrative, customer service, healthcare, nonprofit, or other family-facing environment Experience with enrollment, registration, admissions, or front-office administration Strong computer and organizational skills Experience working with families and/or children High school diploma or equivalent; additional education or training is a plus Why VIBE? This is an opportunity to join VIBE Academy at the very beginning of its journey. You won't simply be stepping into an established front-office role—you'll help build what excellent school operations and family experience look like at VIBE. The position begins at 10-15 hours per week , with the potential to grow into a full-time position in Spring 2027 as we move toward opening our Jacksonville campus. If you are someone who is organized, people-oriented, excited about education, and energized by the opportunity to help build something new, we'd love to hear from you. VIBE Academy is committed to creating an environment where every student is known, supported, challenged, and prepared to thrive in the future.
Pay:
$20.00 - $25.00 per hour Expected hours: 10.0 - 15.0 per week
