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Office Manager
Job
Moulaz Cleaning Services
Woburn, MA (In Person)
Full-Time
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Job Description
Job Summary We are seeking an energetic and highly organized Office Manager to lead our administrative operations and ensure the smooth functioning of our office environment. This pivotal role involves overseeing daily office activities, managing administrative staff, coordinating communication channels, and maintaining a welcoming atmosphere for employees, clients, and visitors alike. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive attitude to foster efficiency and productivity across all office functions. This paid position offers an exciting opportunity to contribute to a dynamic team while honing your leadership and administrative expertise. Duties Oversee daily office operations, including front desk management and administrative support functions Manage multi-line phone systems, ensuring prompt and professional communication with clients, vendors, and staff Coordinate calendar management, scheduling appointments, meetings, and events with precision Maintain accurate records through data entry, filing, proofreading, and document management using Microsoft Office and Google Workspace tools Supervise clerical tasks such as photocopying, faxing, mailing, and inventory control of office supplies Provide exceptional customer service by addressing inquiries with professionalism and courtesy Experience Demonstrated proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry skills Previous experience working with multi-line phone systems and phone etiquette standards Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members Familiarity with front desk operations in medical or dental settings is a plus Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment