A Medical Secretary provides secretarial work that requires specialized knowledge of medical terminology and procedures, insurance and billing processes and medical records management. Works with physicians and other clinicians. May gather intake information from patients scheduled for appointments at an office.
Overview Must have medical experience! We are seeking a
BILINGUAL
professional and personable Front Desk Receptionist to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and callers, providing exceptional customer service while managing a variety of administrative tasks. The ideal candidate will possess strong organizational skills, technical proficiency, and a welcoming demeanor to ensure smooth daily operations. This position offers an excellent opportunity to contribute to a well-organized office environment and support efficient communication across departments. Duties Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly Manage multi-line phone systems, directing calls accurately and professionally Handle incoming correspondence, emails, and inquiries with clarity and efficiency Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents Perform data entry tasks with precision using spreadsheets, word processing, and productivity software Assist with calendar management and scheduling appointments for staff or management Support office management activities such as ordering supplies, maintaining inventory, and coordinating maintenance Provide customer support by addressing questions or concerns courteously and efficiently Ensure adherence to phone etiquette standards while communicating with clients and colleagues Support administrative functions such as proofreading documents, managing client communication, and preparing reports Qualifications
MUST HAVE MEDICAL EXPERIENCE
Proven experience in office management, clerical work, or front desk reception roles Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, and productivity software Familiarity with multi-line phone systems and professional phone etiquette Excellent organizational skills with keen attention to detail and accuracy in data entry Strong interpersonal skills to communicate effectively with clients, staff, and vendors Ability to manage time efficiently while handling multiple responsibilities simultaneously Previous experience in medical or dental reception is advantageous but not required Personal assistant or medical receptionist experience can be beneficial for understanding client needs If you are motivated by providing outstanding service in a fast-paced environment and possess the necessary skills to excel as a Front Desk Receptionist, we encourage you to apply today. Join our team where your organizational talents will support our mission of delivering exceptional client experiences. #IND2
