Location:

\nHuntington Beach, CALIFORNIA\nDefinition\n(ON-CAMPUS - in-person position)

IN-HOUSE ONLY

This position is open to internal (permanent and temporary) Coast Community College District (CCCD) employees to . External candidates are not eligible to . If you are not a current active employee with CCCD, please do not at this time. This position is grant funded , c ontinuation of this position is contingent on funds available in the grant.\nAbout Golden West College Located in the coastal community of Huntington Beach , Golden West College is regarded as one of the most beautiful campuses in Southern California. The college is highly regarded for academic quality and innovation. In its earliest years, the college was recognized for its pioneering leadership in designing learning-centered programs and services for its student body and continues that tradition to this day. Golden West College (GWC) has an unwavering commitment to quality education; equitable outcomes; inclusive practices; and racial, ethnic, and socioeconomic diversity. Ideal candidates for all positions at our college share our devotion to educating and improving the lives of our representative students, employees, and community populations. Currently, our college enrolls approximately 11,000 students per term; 34.2% are Latinx, 31.8% are Asian, 22.4% are White, 1.8% are African American, 0.5% are Native Hawaiian or Pacific Islander, and 4.8% are multiracial. GWC is an officially designated Hispanic-Serving Institution (HSI) and an Asian American Native American Pacific Islander-Serving Institution (AANAPISI). GWC engages in regular professional development opportunities and partnerships so that we can best serve disproportionately impacted groups. Activities and connections include GWC's partnership with student and employee involvement in organizations like Puente, Student Veterans, and Gay Lesbian Alternative Straight Alliance (GLASA); a robust District Ally training program, including UndocuAlly (undocumented students), SafeZone (LGBTQ), Vet Net (veterans), and Ability Ally; and other equity minded programs; and a full calendar of culturally responsive events.\nD.E.I.A - Diversity, Equity, Inclusion and Accessibility At Golden West College we are committed to providing high quality education and equitable outcomes through inclusive practices that support and celebrate everyone. We welcome candidates that share our devotion to educating and improving the lives of our representative students, employees, and community populations. the links below to learn more information about

GWC:

\nMission, Vison and Values\nGWC Strategic Plan 2025-2029 (Download PDF reader)\nGWC Employee-Student Demographics\nStudent Equity and Achievement Program Summary\nAdministrative Assistants perform specialized administrative support duties to administrative projects, workflow, and support activities for an office and related functions. This position supports the School of Nursing . This position is grant funded, continuation of this position is contingent on funds available in the grant.\nThe Golden West College School of Nursing's mission is to provide accessible, affordable, and intellectually stimulating education that results in the student's successful completion of the nursing program. The nursing program offers an affordable and accessible pathway to a fulfilling career as a Registered Nurse in a variety of medical and healthcare settings. The School of Nursing program leads to an Associate Degree in Nursing and qualifies the graduate the eligibility to sit for state licensure to become a Registered Nurse.\nDistinguishing Career Features\nAdministrative Assistants require the ability to provide administrative support requiring competencies such as but not limited to, the ability to carry out projects that involve data from other departments and sites, and research and gather for reports and special studies. The Administrative Assistant classification also requires the ability to research and review records for compliance, due process, reimbursements, and external reporting. The Administrative Assistant is part of a multi-level career path for administrative support. Advancement to the next level of Administrative Assistant I is based on need, requires compliance with the job qualifications and the ability to provide support to administrative committees, official proceedings, and processes requiring a higher level of specialization and reporting relationship and provide varied and difficult support to business and academic processes, usually reporting to a senior level administrator and coordinating work flow among other support staff.\nEssential Duties and Responsibilities\nSpecific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:\n1. Performs administrative support involving administrative, technical, and logistics services. Applies working knowledge of the functions, policies, and procedures of the division/ department, as well as those having implications to other functions.\n2. Interprets and conveys policies and procedures, referring difficult or sensitive matters to an administrator. Responds to inquiries and conveys information about programs and services provided by the organizational unit.\n3. Organizes work by researching and setting up business and academic calendars and cycles, then establishing and sequencing deadlines and/or timelines for projects, activities, and required submissions.\n4. Provides support to, and may coordinate departmental projects and events, integrating them with ongoing work routines. Projects and events include but are not limited to compliance and performance reporting, enrollment and transfer processes, etc.\n5. Collects, updates and maintains data and files, such as those used in special student programs, and other processes where there are information privacy considerations. Reviews and enters data using established data entry screens and formats. 6. Provides administrative support to special processes including, but not limited to, committees and special subject group meetings. Prepares forms, revisions, and final documents to support proceedings. 7. Takes notes and prepares meeting recollections. Prepares from rough drafts or instructions a variety of materials such as letters, memoranda, reports and statistical data. Composes original correspondence and forms on routine department matters. 8. Researches and may prepare requisitions and claims for reimbursable services. Initiates communications to resolve, invoice, purchase order, and contractual matters with vendors, government agencies, and other service providers. 9. Assists an administrator or designee with personnel-related transactions such as those for tracking leaves, time and attendance, and employing part time and temporary staff. May assist or coordinate on-boarding of new hire employees. 10. Schedules appointments and arranges meetings. Prepares schedules and informs participants, confirming dates and times. May make travel reservations. 11. Prepares documents on behalf of the administrator such as but not limited to, agreements and contracts for services, performance appraisals, proceedings, and reports used by and/or provided by the division. Processes documents for approval. 12. Assists one or more administrators with developing organization unit budget proposals, maintaining communications with work sections on status and information needs. Researches and identifies reimbursable services. 13. Maintains department approved budgets, transaction records, and audit trails, including those for projects and grant-funded activities. 14. Researches and may reconcile expenditures and initiates budget allocation changes and reassignments of funds to and from various accounts, working with accounting staff to ensure compliance with business practices and regulations. 15. May collect cash, reconcile and balance departmental financial accounts. 16. May update content to division's web pages as approved by the supervisor. 17. Performs other related duties as assigned that support the objective of the position. 18. Required to abide by all District policies and procedures including Board Policy 3050 - Code of Professional Ethics.\nQualifications and Physical Demands\nKnowledge and Skills\n1. The position requires in-depth knowledge of office practices, procedures and equipment, including the design and organization of filing systems, and letter and report writing. 2. Requires a working knowledge of computer- based software programs that support this Administrative Assistant level of work, including, but not limited to, word processing, spreadsheet, presentation graphics, desktop publishing, special applications used by the organization unit, and data entry onto custom databases. 3. Requires basic skill at facilitating small group problem-solving processes. 4. Requires enough math skills to perform financial, numeric, and other record keeping. 5. Requires enough knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence and reports. 6. Requires enough human relations skills to work cooperatively with diverse teams, convey technical information, solve problems, and exercise sensitivity when dealing with internal and external customers, and convey technical concepts\nAbilities\n1. Requires the ability to perform the essential responsibilities and functions of the position. 2. Requires the ability to accurately take and transcribe notes and/or meeting minutes/ recollections. 3. Requires the ability to learn, interpret, explain and knowledge of District, college and department organization, operations, programs, functions, special terminology used in the organization unit, and labor agreements to relieve an administrator or program director of a variety of administrative details. 4. Requires the ability to learn and knowledge to support development processes, to know recording and monitoring master calendar and school schedules, interpret budget information, and processing payroll transactions. 5. Requires the ability to prepare spreadsheets, graphs and charts. 6. Requires the ability to learn about basic budgeting, and of information systems used by the District within a reasonable time frame. Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. 7. Requires the ability to maintain confidentiality of private and sensitive information. 8. Requires the ability to communicate with parents, students, staff, and the public using patience and courtesy, and in a manner that reflects positively on the department, college and District. 9. Requires the ability to maintain productive and cooperative working relationships with others.\nPhysical Abilities\n1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources. 2. Essential functions will vary by position. 3. As defined by Title I of the Americans with Disabilities Act (\"ADA\") and California's Fair Employment and Housing Act (\"FEHA\"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law\nEducation and Experience\nThe position requires one year of post-secondary education in a business profession and three years of experience in an administrative support capacity. An Associate's degree is preferred and will substitute for some experience. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.\nAND\nDemonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom\nLicenses and Certificates May require a valid driver license. Working Conditions\nWork is performed indoors where minimal safety considerations exist.\nThis job specification describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, work.\nConditions of Employment\n

IN-HOUSE ONLY

IN-HOUSE

ONLY, full-time, 12-months per year classified position. This position is grant funded , c ontinuation of this position is contingent on funds available in the grant . The normal hours of work will be Monday through Friday 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the department's needs. The effective date of employment will be arranged with the supervisor. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee.\n

Note:

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.\n

ATTENTION

Before ing, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) (Download PDF reader) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716. Application Requirements To be considered for employment you must submit a complete application packet at cccd/employment by the application deadline: 11:59 PM Tuesday, May 26, 2026.\nIncomplete applications, application materials submitted by mail and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).

A complete application packet includes:

\nA complete Coast Community College District Online Employment Application.\nA Current Resume of professional and educational background and experience.\nA Cover Letter detailing your experience related to the role.\nResponses to Supplemental Questions (Please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put \"see resume\" or \"N/A\", or leave blank).\nIndividuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance by emailing jobscccd or by calling 714.438.4716.\nPay Philosophy\nCoast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the district to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.(Salary Range EE-115) (Download PDF reader)\nBenefits\nThis position is eligible for the following benefits. the benefits tab above for additional information. Generous medical, dental, vision and life insurance plans for employees and dependents\n21 paid holidays\nCumulative sick leave\nPaid vacation\nLongevity salary programs\n

PERS/STRS

retirement plans\nDeferred compensation/457 plans\nEmployee Assistance Program\nEmployment Information\nRegular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.\nThe person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (

Reference:

BP/AP 5910

)\nThe Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to . Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.\nThe

SELECTED CANDIDATE

is required to complete the following prior to employment:\nProvide a Certificate of Tuberculosis Exam for initial appointment (

Note:

The certificate must be renewed every 4 years as a condition of continuing employment).\nHave fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to the first day of employment).\nPresent original documents for proof of eligibility to work in the United States including a Social Security Card; AND\nParticipate in a new hire onboarding appointment with an Employment Services Representative.\nAdditional Information\nCoast Community College District is an Equal Opportunity Employer The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information. The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College , and Orange Coast College .\nCoast Community College District Title IX\nFor more information on Title IX click here\nThe 2025 Coast Community College District Annual Security and Fire Safety (Download PDF reader) provides the crime statistics for calendar years 2022, 2023, and 2024, which were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be obtained from one of the Campus Safety Offices. 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