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Job Description
Summary The Administrative Assistant maintains a close and highly responsive relationship with the day-to-day activities of the Central Pharmacy Services Center and other pharmacy services. This role demonstrates a mastery of office skills and assumes responsibility for work without direct supervision. The Administrative Assistant will sometimes perform work of a confidential nature, makes decisions within the scope of their authority, and provides administrative support to all staff members as required. This role will assist other members of the administrative staff and can perform urgent duties of their jobs in their absence. This role will greet and welcome guests as they arrive to the facility, answer and screen phone calls that come in the Central Pharmacy Services Center main phone line, and guide visitors to the appropriate personnel and/or meeting location.
Job Description:
Baptist Health is looking for an Administrative Assistant II to join our Central Pharmacy team in LaGrange, KY! Answers phones, directs and triages calls to appropriate parties, and takes informative messages assuring they are delivered as soon as possible. Maintains front desk and greets visitors, assists in locating meeting rooms, training rooms, and other applicable facility locations. Responds promptly to customer needs and upholds positive customer interactions. Deescalates difficult or emotional customer situations. Responds to requests for service and assistance and meets commitments. Coordinates and maintains daily office routines and paperwork for the management team assigned to this role. Schedules appointments and meetings and ensures that all pertinent information is recorded in the for the management team calendar assigned to this role. Assists in scheduling meeting rooms, and equipment needed for meetings through the online system. Gathers, organizes, and mails materials for meetings and other projects. Responsible for ensuring data and information is kept confidential and understands time sensitive material management. Schedules travel arrangements, checks airline tickets for accuracy, prepares itineraries, completes seminar / conference pre-approval and obtains all required signatures; prepares check requests and follows-up as deemed necessary. Assists other administrative assistants with maintaining records of receipts for expenses incurred by the management team assigned to this role and generates reports for expenses incurred. Attends all required safety training programs. Ensures prompt completion of personal and confidential correspondence authorized by the assigned management team and composes routine correspondence in support of the operations of the pharmacy services within required time frame. Serves as a resource for administrative information and distributes documents to stakeholders as required. Coordinates and organizes departmental or meeting lunches and event related food service and planning needs. Coordinates office maintenance for the department to ensure equipment is operating appropriately. Coordinates incoming and outgoing mail and ensures the appropriate individuals receive correspondence to and from the department. Assists with maintenance of inventories for necessary office supplies. Minimum Requirements Associate degree in Office Administration or related field. 2+ years of work-related experience. Work Experience Education If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now! Baptist Health is an Equal Employment Opportunity employer. Founded in 1924 in Louisville, Kentucky, Baptist Health is a full-spectrum health system dedicated to improving the health of the communities it serves. The Baptist Health family consists of 10 hospitals, employed and independent physicians, and more than 470 points of care, including outpatient facilities, physician practices and services, urgent care clinics, outpatient diagnostic and surgery centers, home care, fitness centers, and occupational medicine and physical therapy clinics. Baptist Health's eight owned hospitals include more than 2,300 licensed beds in Corbin, Elizabethtown, La Grange, Lexington, Louisville, Paducah, Richmond and New Albany, Indiana. Baptist Health also operates two joint venture hospitals: the 410-bed Baptist Health Deaconess Madisonville in Madisonville, Kentucky with Deaconess Health System based in Evansville, Indiana, and the Baptist Health Rehabilitation Hospital, a 40-bed inpatient rehabilitation facility with Encompass Health, based in Birmingham, Alabama. Baptist Health employs more than 24,000 people in Kentucky and surrounding states. Baptist Health is the first health system in the U.S. to have all of its hospitals recognized by the American Nursing Credentialing Center with either a Magnet® or Pathway to Excellence® designation for nursing excellence. Baptist Health's employed provider network, Baptist Health Medical Group, has more than 1,820 employed providers offering care in 78 specialties, including approximately 862 physicians and 958 advanced practice clinicians. Baptist Health's physician network also includes more than 2,000 independent physicians.
EEO Statement:
Baptist Health is an Equal Employment Opportunity employer, and seeks to employ individuals without regard to race, color, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, religious or political beliefs, protected veteran status, employment status or any other protected class identified in any federal, state, or local law. Baptist Health specifically encourages minority, female, disabled, veteran and other candidates from diverse backgrounds to apply and strengthen our team. Please note that Baptist Health is a drug-free workplace and employment with Baptist Health is subject to post offer, pre-employment drug testing.
NOTICE OF NONDISCRIMATION AND ACCESSIBILITY TO SERVICES
Persons with hearing and speech impairments can contact Baptist Health facilities by using the Kentucky Relay Service, a toll-free telecommunication device for the deaf (TDD). For voice to TDD, call 800.648.6057. For TDD to voice, call 800.648.6056. Job Applicant Privacy Policy Statement - Job Applicant Privacy Policy
