Administrative Assistant, Pharmacy

Administrative Assistant, Pharmacy University at Buffalo - 4.2 Buffalo, NY Job Details Full-time $50,000 - $55,000 a year 3 hours ago Qualifications Meeting minutes Project reporting Faculty collaboration Mid-level Master's degree Administrative experience Meeting scheduling Research project coordination Public Health Grant project management Compliance reporting for grants Research compliance clinical trial records management Organizational skills Pharmacy Master's degree in public health Meeting facilitation Bachelor's degree in public health Research regulatory compliance 1 year Research budget management Associate's degree Budget tracking Ethical review application preparation Communication skills Project stakeholder communication Progress tracking (project management tasks) Office experience Research compliance quality assurance records management Full Job Description The UB School of Pharmacy and Pharmaceutical Sciences is looking for a highly organized and detail-oriented Administrative Assistant to manage the operational and administrative aspects of our pharmacy practice research program. This role plays an important part in ensuring successful program implementation across different studies, supporting program leadership, and fostering strong partnership with key stakeholders. The Administrative Assistant will work closely with faculty investigators and research staff to coordinate grant administration, regulatory compliance, and day-to-day operations across a portfolio of studies.

Job Duties:

Coordinate daily operations of pharmacy research programs and keep projects on track Serve as the liaison between research leadership team, pharmacies, and key partners Organize and facilitate regular program meetings including preparing and distributing agendas, taking minutes, and providing progress updates. Oversee IRB documentation, track program activities, and ensure quality and compliance Produce professional written communication including reports, summaries and program materials for internal and external audiences. Help manage budget, track expenditures, and support reporting to funders.

Learn more:

Our benefits , where we prioritize your well-being and success to enhance every aspect of your life. Being a part of the University at Buffalo community. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications 3 or more years of progressively responsible office experience or Associate degree with 1 year experience An equivalent combination of education and experience will be considered Preferred Qualifications Bachelor's or Masters degree in relevant field such as public health. Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines. Experience with research or community-based programs. Physical Demands Driving Requirements This position does not drive a university owned vehicle Salary Range $50,000 - $55,000 at 1.00 FTE Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours Varies Campus South Campus Posting Alerts Special Instructions Summary Is a background check required for this posting? Yes Background Check Notification Employment in this position will be contingent on the university's verification of credentials and any other information required by federal or state law, and University at Buffalo policies, including the completion of a criminal history check.