SCHEDULING

• Schedules appointments for services at University of Iowa Hospitals and Clinics or other off-site referrals as indicated by physician orders.
• Prepares the needed documentation and materials for pre-review by off-site clinics.
• Notifies and coordinates with other departments regarding appointments, either verbally and/or in writing.
• Notifies and coordinates with security of any last-minute trip changes via e-mail or verbally depending on how soon trip is.
• Updates and maintains UIHC Admissions Database Appointment calendar, Health Services trip calendar, and ICON Medical schedule.
• Notifies upcoming I/Is who are releasing of upcoming scheduled off-site appointments to clarify if they will be keeping this appointment and attending or if they want to cancel this appointment. Update the off-site clinic if a cancellation is requested.
• Review incoming I/Is transferring to FDCF to schedule upcoming off-site appointments or trips as needed.
• Upload referrals to UIHC CareLink database.

PHARMACY/MEDICATION ADMINISTRATION

• Ensure proper medication administration and documentation.
• Clean medication carts.
• Deliver medication to units as needed.
• Process the daily pharmacy tote
• Order pharmacy provisional stock weekly.

DAILY TASKS

• Obtain patient vital signs as directed (Temperature, Pulse, Pulse Oximetry, Blood pressure, Respirations, WPFs, Height, Weight).
• Issue Hemoccult cards and instructions.
• Documents in medical records according to DOC standards.
• Answer phone calls and direct to appropriate staff.
• Attend training, in-service and meetings as directed.
• May perform housekeeping tasks to maintain cleanliness and sanitation of the health services area.
• Any other duties as assigned.

RECORD KEEPING/FILING & CERTIFICATIONS

• File and/or scan medical documents into the medical record.
• Request/Contact local hospital and specialty clinic medical records for dictated notes from offsite appointment.
• Complete and maintain CPR/First Aid.
• Complete and maintain mandatory reporter certification (Adult & Child).
• Complete and maintain IDOC Medication Administration Course or approved Iowa CMA Course.

E-Verify and Right to Work The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees' rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov . The equivalent of two years of full-time clerical work experience involving the use of medical terminology; OR employees with current continuous experience in the state executive branch that includes the equivalent of one year of full-time work experience as a Resident Treatment Worker, Pharmacy Assistant or a position providing nursing care or clerical work in a state institution providing medical services shall be considered qualified. For additional information, please click on this link to view the job description.