Position Summary:

Performs first class service by quickly and accurately gathering the required information for the patient and providing reliable scheduled appointments with complete communication of any future information requirements that may be needed at time of visit. May perform duties across other locations.

Schedule:

Monday

Thursday 1PM
6:30PM and Friday's 7AM
3:30

PM Essential Functions and Responsibilities:

This list is not inclusive; other duties may be assigned such as the key projects assigned by your manager, but will include the following: Patient Activities Schedule patient appointments and prepare new patient charts for clinic staffManage patient schedule with no-shows and cancellations determine management process to fill schedulesConfirm new evaluation appointments via phone call reminderCompile and record medical charts, reports and correspondence (electronically and paper)Verify patient insurance eligibility and physical therapy benefits, making note of date/person spoke to and any authorization/reference number from the callAssist patients in completing insurance and privacy forms and file them electronically immediately in the electronic medical record (EMR) and paper chart when applicableObtain and update authorizations as needed by coordinating with therapists, referring physicians and insurance carrierEnter all information that you have access to in the appropriate fields in the EMR meticulously (email address, SSN, script dates/number of visits, policy dates/number of visits, authorization dates/number of visits, zip code) in accordance to respective processesProcess discharge charts-review for missing information, enter into the EMR and file upon completion Operational/Clinic Functions Greet visitors, ascertain purpose of visit and assist appropriatelyCollect copays, coinsurances and deductibles balances dueDeposit checks and money collected dailyProvide billing information to Patient Account Specialists daily, including deposit information, i.e. Day Pack.

Cleaning, laundry and facility/equipment maintenanceRun Missing Notes Report weeklyRun Lost Patient Log weeklyRun Medicare Cap Report weekly (or bi-weekly)Distribute Satisfaction Surveys per Directors protocol and return to corporate accordinglyDistribute Referral Cards to patients per Directors protocolCheck Medicaid eligibility on the 4th of every monthPrint and stock patient forms Administrative Assist patients, medical offices, corporate office and other business associates by phone, in person and/or electronicallyAnswer telephones in a professional/courteous manner and direct calls to appropriate staff or detailed messageMaintain professional, organized reception areaPick up and process incoming mailOrder cleaning and clinic supplies as needed and approved by director and corporateForward incoming information to corporate regarding insurance company communications, receipts for services or items received from vendors Miscellaneous Maintain Compliance Manual, complete necessary actionsAdherence to clinic marketing programs (i.e., Renue Rewards, patient birthday cards)Adherence to records retention process for patient recordsMonthly metric performance (Over the Counter, Cancellation & No Show, Referral to Evaluation, Surveys Returned and Renue Rewards)

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required:

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Basic medical and insurance terminology is essential. Attention to detail.

Preferred:

A professional who has a passion to deliver great patient care and experience.

Knowledge, Skills and Competencies:

Language Skills Communicate clearly and distinctly when answering phones.

Communicate with people of various social, cultural, economic and educational backgrounds.

Demonstrated ability to read and interpret professional level documents written using advanced medical terminology in English.Demonstrated ability to produce clear and concise reports and correspondence at a professional level.

Communicate fluently using Standard English.

Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization. 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