Office Assisant/Admissions Coordinator

Job Title:

Office Assistant/Admissions Coordinator Location:

St.

Joseph Regional School/ Our Lady of Mercy Academy Reports To:

Principal Position Type:

Full-time Schedule:

40 hours/week

Job Summary:

The Office Assistant/Admissions Coordinator at Saint Joseph Regional School and Our Lady of Mercy Academy supports the administration through office duties as well as playing a supporting role in school communications/marketing and the admissions and enrollment process for current and incoming students and families.

Key Responsibilities:

Support the office needs: Answer phones and assist families, staff, students, and visitors Manage student attendance and tardy slips Maintain student health and immunization records Manage minor student injuries/medical needs as needed Order school and office supplies,maintain accurate records of purchase orders and monitor teacher budget balances Assist in coordination of school field trips and event planning Coordinate parent volunteers and manage volunteer forms Facilitate yearly programs: Vision screening and the local Sneaker Program Prepare correspondences, reports, and communications as directed by the principal Oversee school van/driver certification process and van usage Cover OLMA front office as needed Advancement/ Marketing support: Assist with school events, special projects, fundraisers Prepare donor/benefactor thank you letters for principal Maintain social media platforms (Facebook/Instagram) Work with principal to create school and parish newsletters and communications Admissions coordinator: Respond promptly to inquiries and solicit additional information. Arrange for tours and meetings with Principal. Send families link to application and monitor status, providing support as needed. Provide completed application to admissions team with supporting information/documents. Schedule shadow day and assessments with teachers. Communicate decision to family and initiate enrollment process. Complete enrollment process and facilitate financial aid applications. Monitor re-enrollment status for existing students. Answer questions and provide support for families as they complete re-enrollment Communicate with Executive Assistant and Principal regarding status of re-enrollment.

Qualifications:

High school diploma or equivalent required; some college coursework preferred. Previous administrative or school office experience strongly preferred. Excellent organizational, communication, and interpersonal skills. Ability to work independently and handle confidential information with discretion. Proficiency in Microsoft Office Suite, email systems, and student management software. Commitment to the mission and values of a Catholic school environment.

Working Conditions:

In office 5 days/week Flexibility to assist with school-related events outside of normal hours may be needed. Interested candidates should submit a cover letter and resume with 3 references to: Mrs. Amber Casavant, Principal acasavant@stjosephkeene.org Saint Joseph Regional School/Our Lady of Mercy Academy 92 Wilson St. Keene, NH 03431

Pay:

From $35,000.00 per year

Work Location:

In person