POSITION
Administrative Assistant to the Athletic Training and Speech-Language Pathology Departments (Non-Exempt)
- Part-Time/No Benefits
- Split Position
H SU JOB FAMILY CLASSIFICATION
Administrative Assistant I or
II D EPARTMENT
Athletic Training and Speech-Language Pathology
S UPERVISOR TITLE
Program Directors for Athletic Training and Speech-Language Pathology
F LSA STATUS
Non-Exempt
E XEMPTION
N/A
L OCATION
HSU Campus, Abilene, Texas
TARGET HIRE DATE
As Soon As Possible
HSU CHRISTIAN STANDARD REQUIREMENT FOR EMPLOYMENT
- Candidate must profess a Christian Faith, maintain membership in a local congregation, and respect the values and distinctives central to the historically Baptist values of HSU as reflected in the University's Statement of Faith.
CONTACT INFORMATION
Human Resources 325-670-1259 or careers@hsutx.edu
SUMMARY/SCOPE
The part-time Administrative Assistant will be responsible for ensuring that the internal functions of the athletic training and speech-language pathology offices are operating smoothly and effectively. This employee is responsible for assisting in the daily and special functions of the office as it relates to the community and Hardin-Simmons University.
HSU JOB FAMILY CLASSIFICATION INCLUDES THE FOLLOWING
ESSENTIAL
DUTIES AND RESPONSIBILITIES
These examples do not include all possible tasks & do not limit the assignment of related tasks. Assists with maintaining computer databases for AT and SLP departments. Assists with correspondence and travel arrangements for the AT and SLP departments. Assist with departmental & campus activities including recruitment, clinic, and continuing education programs. Assists with assignments from AT and SLP faculty. Follows University & Departmental safety regulations and maintains confidentiality of records. Assists in communication with prospective students, current students & other university/program-related people, including other campus administrative assistants. Assists with collection, organization, and updating relevant data using various administrative software applications, including Adobe Creative Cloud & Microsoft Office suite (including Microsoft Teams) to assist program directors & faculty with letters, emails, spreadsheets, other documents, reports & forms. Assists with distribution of questionnaires and collection of program statistical & other data for items related to program accreditation. Assist with student course registration & collection of data for and maintenance of student records for student degree plans/academic files, academic advising, course rosters, etc.& coordinating student information with appropriate on
- and off-campus personnel/offices.
Assists the SLP and AT program directors in organizing information on adjuncts, overload, or online instructors required for each department. Ensure the dean's office has appropriate and correct information to generate contracts for all adjunct instructors, faculty overload, online instructors, and employee payment requests. Assist the SLP and AT program directors and faculty with course scheduling as well as scheduling individual, departmental and other University meetings, travel, community events and committee meetings. Understanding priority for these events according to urgency is essential. Assists with promotion and marketing for the athletic training and speech-language pathology departments. Provide professional and confidential assistance to the Athletic Training and Speech-Language Pathology program directors and faculty, including attending relevant departmental meetings to take minutes. Maintain a professional, efficient office environment, and ensure effective working relationships with all HSU faculty and staff and community partners. Assists the AT and SLP program directors with budgetary operations, including submitting requisitions, making deposits, ordering/purchasing supplies, verifying delivery, maintaining receipts, tracking monthly expenses and budget planning. Assist the administrative assistant to the dean of the College of Health Professions with needs regarding any credit card receipts and ensure expenses are appropriately charged to the correct departments if needed. Assist with intake and all requirements for scheduling of patients for the SLP clinic. Other duties may be assigned based on departmental needs.
SUPERVISORY RESPONSIBILITIES
There are no supervisory responsibilities for this position, except for assisting with oversight of student workers in the department.
COMPETENCIES
This is your opportunity to demonstrate how your education and/or experience in your current or previous job relates to each function of this position. Interview decisions are partially based on this information. On a separate sheet of paper, write a paragraph for each competency listed below describing your background and qualifications in each area. To perform the job successfully, an individual should demonstrate the following competencies. Job Knowledge
- Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively. Communication
- Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods. Quality Management
- Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness. Ethics
- Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values. Dependability
- Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
KNOWLEDGE, SKILLS, & ABILITIES
(Language, Mathematical, Reasoning and Computer Skills):
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before individuals or groups of customers or employees of the organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
COMPUTER SKILLS
To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Payroll systems and Contact Management systems. Order processing systems; Internet software; Human Resource systems; Design software and Contact Management systems.
EDUCATION/EXPERIENCE
High School Diploma or GED required, bachelor's degree preferred. 3-5 years of related experience and/or training preferred. Must have the ability to perform multiple tasks in a fast-paced/multifaceted office environment. Must be able to organize files and maintain records. Must be detail oriented and follow through on projects/tasks until completion. Must interact with donors, students, visitors, staff, faculty and exhibit interpersonal skills including the ability to answer questions, assist with solving problems and work with supervisors to help resolve difficult situations. Must communicate professionally both orally and in written form. Must be able to prepare correspondence with or without guidance from supervisor, depending on the circumstances. Must have good proofreading skills and attention to detail. Must be comfortable and proficient using technology, such as email, instant message, etc. Must understand and maintain confidentiality of sensitive information, records, etc. The above requirements will be validated through the written competencies provided by the applicant in addition to the interview process and reference checks regarding past employment experience, etc.
CERTIFICATES, LICENSES, REGISTRATIONS
None are required for this position at this time.
PHYSICAL REQUIREMENTS
This position is sedentary in nature. Must be able to sit for long periods of time while performing office and computer operations. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
ADDITIONAL INFORMATION
This is a Non-Exempt/Hourly, Part-Time/No Benefits Staff position. This is a split position which is scheduled for 29 hours per week (14.5 hours in Athletic Training and 14.5 hours in Speech-Language Pathology Departments). This position may require occasional evening/weekend work in order to meet internal and/or external deadlines. All hours worked beyond 40 hours in a single work week will be compensated at time and a half, per FLSA guidelines. Must have and maintain a valid Class C Driver's License and maintain a clear driving record to be insurable under the university liability policy. Must be able to drive to complete work assignments on and off campus, as needed. Additional travel may be required on occasion in order to attend training, events, etc.
EMPLOYEE BENEFITS
For more information concerning benefits offered to HSU employees, see the HSU Benefits Summary on the HSU website.
NON-DISCRIMINATION STATEMENT
HSU complies with all applicable anti-discrimination laws including those prohibiting discrimination on the basis of age, sex, pregnancy, race, color, national origin, disability, genetic information and military service. HSU is a private university affiliated with the Baptist General Convention of Texas and may lawfully consider an applicant's religion as a selection criterion. HSU is committed to hiring faculty and staff who share an active Christian faith and fully support HSU's mission. In accordance with the Americans with Disabilities Act (ADA), HSU provides reasonable accommodation to qualified individuals with disabilities who are employees or applicants for employment, except when the accommodation would impose an undue hardship. Requests for reasonable accommodation should be directed to Human Resources.
BACKGROUND SCREEN
HSU does not discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law. HSU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets. Therefore, Hardin-Simmons University conducts background checks. Depending on the position, applicants may also be required to consent to a credit check as part of the background check process. As a non-profit institution of higher education committed to Christian faith and values, the University exercises its rights under state and federal law to use religion as a factor in making employment decisions. Apply Now Share Save Job
