About Atoco Atoco, Inc. is a climate technology company founded by Professor Omar Yaghi, recipient of the 2025 Nobel Prize in Chemistry and a pioneer of reticular chemistry, the science behind metal-organic frameworks (MOFs) and covalent organic frameworks (COFs). Atoco designs these materials with atomic precision and builds them into systems that harvest water from the air and capture carbon dioxide (CO₂), addressing two of the world's most pressing challenges: water scarcity and climate change. Headquartered in Irvine, California, Atoco is bringing its technology from the lab to customers around the world. Learn more at atoco.com Position Summary As the first person customers, partners, investors and vendors meet at Atoco, and a go-to resource for employees every day, the Office Coordinator sets the standard for how both guests and employees experience the company. The role runs the front desk, coordinates visits with hosting teams across Atoco, and manages the day-to-day operation of Atoco's Irvine facilities, creating a welcoming workplace for everyone. Front Desk & Guest Experience Greet and host all visitors with a warm, professional welcome; serve as Atoco's first point of contact Manage visitor check-in, including pre-registration, sign-in and visitor badges Ensure visitors are escorted at all times and follow approved tour routes and restricted-area rules Coordinate customer and partner visits, demonstrations and facility tours with hosting teams across Atoco Arrange travel, hotel and ground transportation for visiting guests as requested by Atoco hosts Manage meeting room bookings and preparation, including setup, AV, refreshments, catering, welcome signage and materials Keep the reception area, meeting rooms and any product display areas presentation-ready at all times Answer and route the main phone line and the general company inbox Serve as a go-to resource for employees' day-to-day workplace needs, and gather feedback to improve the office experience Support internal events and team gatherings Facilities Management Serve as Atoco's primary contact with property managers for Atoco's Irvine facilities Submit and follow up on maintenance requests; coordinate janitorial, security, access control, utilities and other building vendors Manage office supplies, kitchen supplies, equipment and furniture; set up workspaces for new hires with HR Track office and facilities spending against budget and flag variances to the VP of Administration & Finance Maintain building access records and key and badge assignments; coordinate building access with HR during onboarding and offboarding Mail & Office Administration Collect, log, sort and distribute incoming mail and packages Scan mail into the shared drive and route it to the responsible person the same day Log any checks received and deliver them to Finance under the company's cash-handling procedure Coordinate outgoing mail, courier and shipping of documents General Provide administrative support to the VP of Administration & Finance in managing the Administration & Finance department Handle confidential information with discretion Other duties as assigned from time to time Qualifications 2+ years in a front-of-house, reception, office coordination or hospitality role; experience in a corporate office, hotel, luxury retail or executive suite preferred Exceptional interpersonal, communication and hospitality skills; composed and gracious with senior visitors, including under pressure Comfortable interacting and communicating with executive leadership Highly organized, with strong follow-through across many simultaneous requests Proficient in Microsoft 365 (Outlook, Word, Excel, Teams) Must currently reside in Orange County, California; only applicants who meet this location requirement will be considered Valid California driver's license, reliable transportation and current auto insurance, as the role requires regular travel between Atoco's Irvine facilities Experience working with property managers or facilities vendors is a plus Additional language skills are a plus Maintains a polished, professional appearance at all times, consistent with Atoco's business-professional dress code Working Conditions On-site role during business hours with primary responsibility for front desk coverage; meal and rest breaks are scheduled daily Regular travel between Atoco's Irvine facilities (local driving; mileage reimbursed) Occasionally lift and move packages, supplies and meeting materials up to 25 lbs Occasional early or late hours for customer visits or events, with advance notice Atoco is an equal opportunity employer. We consider all qualified applicants without regard to any characteristic protected by law.

Pay:

$24.00 - $26.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person