Office Assistant for Luxury Condominiums

Job Title:

Office Assistant Property:

One Park Place Reports to:

General Manager Job Classification:

Full Time Hours:

Monday - Friday - 30+ hours a week. Flexible hours available. On-call for Concierge shifts, which can vary from day, evening and weekend shifts.

Job Summary:

We are seeking a highly organized, customer-oriented HOA Office Assistant to join our team. In this role, you will be the first point of contact for our residents. You will support daily community operations by handling inquiries, maintaining records, coordinating vendor communications, and assisting the Property Manager and Concierge with administrative and front desk tasks to keep the community running smoothly.

Job Responsibilities:

Post payments to resident accounts in Rent Manager Enter all charges to resident accounts in Rent Manager Send reminder notices monthly on the 7th or the first business day after Send late notices monthly on the 16th or the first business day after Send statements monthly on the 20th or the first business day after Code bills and give to General Manager for approval Enter bills into Rent Manager on schedule Maintain monthly invoicing log Setup new vendors as needed Ensure vendor compliance Act as liaison between renters and owners as needed Assist with board meetings and resident events and attend as needed Be on-call for emergencies Fill in for all Concierge shifts as needed Provide professional customer service to all residents, their guests, and contractors Perform GM's responsibilities as needed when he/she is out of the office for vacation, sick time, etc. Perform other related duties as assigned

Skills:

Interpersonal Skills Oral Communication Skills Reading & Writing Communication Skills Math Aptitude Organization Presentation Computer Skills Google Drive Google Mail, Docs, Spreadsheets Canva experience- Creating & Designing Flyers For Events Professionalism A Strict Adherence To Confidentiality & Professional Discretion Is Essential Professional Attire Education/Degrees/Experience High School Diploma or Equivalent 1+ years related experience in Property Management Seasoned professionals are encouraged to apply All experience levels and age groups are welcome Flexible hours and part-time schedules available

AAP/EEO Statement:

Signature Real Estate Services, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Pay:

From $19.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Education:

High school or equivalent (Required)

Experience:

Office management: 1 year (Required) Shift availability: Day Shift (Required) Night Shift (Required)

Work Location:

In person